Directors' Meetings Minutes

Director’s Meeting Minutes Wednesday 12th March 2025 7pm via Facebook

1.    Quorum fulfilled: Apologies for absence from Tim Patchett and Colin Keis.

In attendance: Marnie, Bob, Gloria, Heloise, David.

2.    Adoption of the agenda. 2 additions:

Item 2a Matters arising from last meeting and

4a Bouchie Lake Aeration – Bob

Moved to adopt as amended: Gloria               2nd Bob Carried

2a Matters arising:

Item 4 Category Balances need to be addressed.

Item 6 Membership renewal of BCLSS needs to be effected

Item 12 memorandum of understanding with FoBM will be brought to next meeting

3.    Adoption of minutes from January 15th 2025 meeting

Moved to adopt: Bob       2nd Gloria  Carried

4.    Treasurer's report – Bob Moved to accept Marnie  2nd Gloria Carried

4a. Bouchie Lake Aeration – Bob

Bob has found a pond fountain rated at 15,000gpm with a spread of 35’ and 6-8’ high at a cost of $280 plus $120 shipping. He proposed we purchase one as a trial. David suggested we need oxygen measuring equipment first in order to take before and after readings to assess its effectiveness. Subsequent to the meeting it was also determined that we will need permitting in place before purchasing. Bob will get back to everyone with costs and descriptions.

5.    Car Rally May 31st 2025 – Heloise

FoBM is holding car rally probably June 1st. Looking for support from BLWSS to man a station at either Bouchie or Milburn or both (to be determined) David and Marnie volunteered to help.

6.    Poker Paddle 23rd August 2025 – David

David reported that letters to sponsors have been distributed with immediate positive replies from BL Country Store, WC Pipe, Rocky Mountain Peak, Rocky’s and Canadian Tire. Cost to remain at $25/entry. Heloise will help with setting up online registration including waiver completion. Suggested random draw prize from among all pre registrants.

7.    UNBC Forestry Grant Application – David

Results have been delayed to March 31st.

8.    Award nomination with BCLSS (see attached letter)- David

9.    BCLSS Lake Ecology and Monitoring Course (see attached information) – David

10.Any other business. None.

11.Date for next meeting Wednesday May 14th 2025 at 7.00 pm via Facebook

12.Motion to adjourn. Moved: Heloise     2nd Gloria  Carried

Meeting adjourned at 7.35.p.m.

Directors’ Meeting Minutes Wednesday 15th January 2025 7pm via Facebook

1.  Quorum fulfilled. In attendance: Bob, Heloise, Tim, David, Marnie and Colin

2. Adoption of the agenda Moved to adopt Tim, 2nd Colin Carried

3. Adoption of minutes from November 6th 2024 meeting Moved to adopt David, 2nd Bob Carried

4. Treasurer's report – Bob Noted that the category balances were omitted, Bob will rectify this.  Moved to accept Bob, 2nd Colin Carried

5. Renewal of Director’s Insurance with Integris – Bob Completed

6. Renew of Membership with BCLSS – Bob.  Bob will renew

7. Independent review from EBS – Bob Bob read the letter from EBS confirming that an independent review had been carried out and all was satisfactory. Bob will keep this on file and has already shared it with Integris.

8. Use of funds from Casino Night – Bob Bob wishes to purchase four aerators at a cost of approximately $400 each and will approach landowners around Bouchie Lake for their installation and maintenance. An oxygen sensing machine (Cost ~$2500 would also be required to measure before and after levels of oxygen. Bob will circulate more information for a decision on spending to be made next meeting (Reports on algae levels and reports from BCLSS) and definite costs.

9. Progress on permitting for Milburn Lake (see attached) – David David reported that we cannot access material from Rayland Pit on Paradise Road because of liability concerns from MoTI. A request for a quote has been made to Purmal excavating. Colin will talk to Troy.

10.Letter to Invasive Species Council of BC (see attached)– David Just a reminder of our commitment to help this group implement an Eco Action Project “Grounded Learning for Freshwater Protection” David will renew contact and confirm the support measures they would like from us and bring it back to the next meeting.

11.Award nomination with BCLSS- David Notification that BLWSS has been nominated.

12.Memorandum of Understanding with FoBM – Heloise Heloise shared a MoU draft. An itemised list of resources needs to be added. Seeking further ideas, amendments, revisions with a view to signing off at next meeting.

13.Bouchie Lake Country Store 10th anniversary block party – Heloise Celebration to be held the week from February 23rd to March 1st. Actual anniversary date is 26th February. Seeking participation in form of a table from BLWSS.

14.Any other business. Bob mentioned to google Diane Orihiel for more information on blue-green algae

15.Date for next meeting Wednesday March 12th 2025 at 7.00 pm via Facebook

16.Motion to adjourn. Carried - Meeting adjourned at 7.58.pm.

Director’s meeting minutes Wednesday 6th November 2024 7pm via Facebook

1.    Quorum fulfilled:  In attendance David, Bob, Colin, Heloise & Gloria. Apologies for absence from Richard.

2.    Adoption of the agenda Moved Gloria 2nd Heloise

3.    Adoption of minutes from September 18th meeting Moved Gloria 2nd Heloise

4.    Treasurer's report – Bob Some confusion over the scope of the report, acceptance was tabled to next meeting. Will need to be clarified in preparation for the AGM next week

5.    Casino Night financial report – Bob. Spreadsheet was presented showing income and expenses for the Casino Night event. Funds raised for BLWSS were $2890.70. Bob and Elaine were congratulated and thanked for all their hard work in organizing and presenting the very successful event.

6.    Progress on permitting for Milburn Lake – David. Still awaiting the permit. We have requested a provisional permit pending the securing of liability insurance, in order to give us time to secure funding for implementation of the permitted items. That way we will not be paying for unnecessary insurance on work that has not yet begun.

7.    Letter to Invasive Species Council of BC (see attached)– David Highlighted our commitment to support this initiative.

8.    Renew Director’s Insurance with Integris

9.    Renew Membership with BCLSS

10.AGM agenda Wednesday 13th November 2024. Agenda was discussed and finalized. David will send out a Notice of AGM to the membership along with the agenda and a plea for participation. Gloria will provide snacks courtesy of Safeway. David will ask Wendy about using coffee pods. David will bring banner. David will approach Graeme Armstrong, Tony McDonald and Sarina Gardiner re becoming directors.

11.Directors’ meeting dates for next year: January 15th, March 12th, May 14th, July 16th, September 17th, November 5th. AGM November 12th.

12.Any other business.

A)   3 memberships sold at Annual Harvest Festival

B)    Handrails have been installed at the outhouses on both lakes

C)    We will contact Sheldon Clare to seek his support of BLWSS

D)   Heloise will talk to FoBM re storage of our joint supplies

E)    Heloise shared presentation still being developed “Vision for Milburn Lake Access”

13.Date for next meeting Wednesday January 15th, 2025, at 7.00 pm via Facebook

14.Motion to adjourn Moved Gloria 2nd Colin. Meeting adjourned at 7.55.p.m.

Director’s meeting minutes Wednesday 18th September 2024 7pm via Facebook

1. Meeting opened 7.05. Quorum fulfilled: In attendance Gloria, Bob, Heloise, Colin and David.

2. Adoption of minutes from July 24th meeting Moved Gloria 2nd Bob  Carried

3. Adoption of agenda Carried

4. Treasurer's report – Bob Balance of $17,809.38 David asked that the Sponsorship deposit for the casino night be entered in Column G (fundraising) rather than Column D (Bouchie Lake).Also requested the breakdown of our balance: General $7,693.31; Milburn Lake $7,981.19; Fundraising $2,134.88 David asked if review by EBS has been performed. Bob will follow up. Motion to accept the treasurer’s report Moved David 2nd Heloise Carried

5. Poker Paddle financial report – David As submitted. Heloise suggested online registration for next year $25 and onsite registration $30. Also need to re-examine list of volunteers and their tasks, share some of the administrative tasks, check on dates that reduce conflicts with other events and see what other components can be completed online.

6. Installation of handrails in outhouses – David Ted has a handrail, need an impact wrench as well as super strong drill bit.

7. Casino Night Saturday 5th October- Bob. This discussion actually took place under item 4. Heloise asked about a budget for the event, how many tickets need to be sold and if there was a drop date. Bob responded the budget was whatever it needed to be. The catering cost is $4,800 for up to 150 people ($32/plate), plus other fixed costs for hall rental, insurance, licensing and decorating. Need to sell 120 tickets. Bob requested help in selling tickets, he also requested administrative authorisation for BLWSS Facebook account. Heloise thought he already had it and will check into that.

8. MoTI site visit at Milburn Lake – David. David referred to his emailed report on MoTI’s site visit to Milburn Lake access. Discussion followed on options. Note we will need to get commercial liability insurance. Motion: That BLWSS accept the offered permit from MoTI as a first step towards achieving their goals for the site improvement. Moved: Gloria 2nd Heloise Carried

9. The Vision for Milburn Lake Access – Heloise. Heloise shared a Google Drive presentation “The Vision for Milburn Lake Access” still under development. The goal is to increase public awareness of the opportunities, challenges, barriers and solutions in pursuing the goal of improving the access area.

10.BCLSS 3-day Lake Ecology & Monitoring Course 1st-3rd October $750. Information shared. No takers.

11.Insurance with Pacific Stream Keepers Federation- David. We have missed the opportunity for this year as their insurance runs from August to August, but we will pursue it for next year.

12.AGM Wednesday 13th November 2024. Upper hall has been booked from 6.30- 9.30. Need to recruit more people. Myia has resigned as a director. BLWSS thanks Myia for her past contribution. Need to prepare for the AGM.

13.Any other business. Heloise mentioned the 8th Annual Bouchie Lake Harvest Festival, 29th September and offered a table to BLWSS.  BLWSS will accept.

14.Date for next meeting Wednesday November 6th 2024 at 7.00 pm via Facebook

15.Motion to adjourn. Meeting adjourned at 8.40.pm

Director’s meeting minutes Wednesday 24th July 2024. 7pm via Facebook

1. Quorum fulfilled: In attendance Gloria, Bob, Richard, Colin, David, Myia. Apologies from Heloise. Meeting began at 7.04 pm.

2. Adoption of minutes from May 15th meeting.  Moved Gloria 2nd Bob Carried

3.    Adoption of agenda. Add 3a Casino Night. Moved Richard 2nd Gloria Carried

3a. Bob reported that sponsorship request letters have been sent out, still need more volunteers, Gloria and David said they would help. 6 firefighters expected to help. Food arrangements still to be determined. Date October 5th.

4.    Treasurer's report. Bob shared statement with balance of $16,222.31. He has contacted Essential Business Services for independent review of our year end financial statement as required under insurance conditions. David requested that Tourist facilities expense of $529.08 be separated as in the spreadsheet as $429.70 for septic services and $31.38 for vent stack repair at Milburn Lake. Also requested that the category totals be clearly reported. Motion to accept report: Moved Bob 2nd Richard Carried

5. Matters arising from last meeting. Motion (brought forward): That BLWSS purchase a vinyl banner from Vistaprint Example in attached document, size 33” x 87”, retractable vinyl, cost $210. Moved David 2nd Colin Carried

6. Poker Paddle progress report. Over $1500 value in prizes. Posters have been distributed. Confirmed that Gloria will help Laurel Coleman with registration, Dale on the 50-50 draw, Elaine on the food, Richard and Linda, David Coleman and Carol on station managers. Insurance application has been submitted at projected cost $160. Date 24th August 2024.

7. MoTI response to permit application. David reported slow communication. E-mail of June 14th indicated intent to set up site visit. Still to be confirmed.

8. Insurance. Possibility of purchasing insurance more cheaply through the Pacific Stream Keepers Federation. Application to be made in November.                        

9. Any other business. Discussion of feasibility study for Bouchie Lake Sewer System. Suggested we introduce a motion at the AGM to go on record as supporting the initiative. Bob will contact Cariboo Divers to find out if there is any work being done this year on Flowering Rush removal. Also to ask about Millfoil removal.

10.Date for next meeting Wednesday September 18th 2024 at 7.00 pm via Facebook

11.Motion to adjourn: Moved David 2nd Bob Carried

Meeting adjourned at 7.40.pm.

Director’s meeting minutes Wednesday 15th May 2024 7pm via Facebook

1. In attendance: Richard, David & Bob. Apologies for absence received from Heloise, Myia & Colin. Those in attendance decided to recognise a quorum, however subsequent investigation to the meeting indicated that a quorum needs to be at least 50% of the directors i.e. 4 Therefore the motion that was “passed” is null and will await ratification at our next meeting. These minutes therefore represent information sharing.

2. Adoption of minutes from March 13th meeting

3. Adoption of agenda

4. Treasurer's report. Balance of $16,827.27

5. Membership report. One new member signed up at the trades fair.

6. Speak Easy Casino Night progress report. Currently in limbo. Date set for October 5th.

7. Poker Paddle progress report. Donations received from 10/12 sponsors, 2 to follow. Gaming licenses applied for and received. Poster requested and will print 16 (one for each sponsor plus 4 extra) 18”x24” posters from Big Country at $3 each. Prizes valued at $1500 sponsor logos will be on the poster.

8. Trades Fair report. Thanks to Richard, Colin and David for manning a table. Thanks to Baker creek Enhancement Society for sharing their booth at no cost to us. Motion: That BLWSS purchase a vinyl banner from Vistaprint Example in attached document, size 33” x 87”, retractable vinyl, cost $210. Passed. But see item #1. Current banner is outdated, this motion will need to be ratified at our next meeting.

9. Lake testing. Marge Sidney took Secchi disc, temperature and oxygen reading of Bouchie Lake. Also checked food source and was surprised to find only small bugs. Agreed that aeration would be beneficial. She will contact a person (no name available) regarding implementation.

10.MoTI response to permit application. Still no response from MoTI. David has contacted BLVFD and supplied them with a copy of the proposal on assumption that concern over emergency vehicle access may have originated there. Initial verbal response was they see no problem. Written confirmation to follow. David proposes to submit a new permit application (along with letter from BLVFD) in an attempt to force a response from MoTI.                      

11.Any other business. None.

12.Date for next meeting Wednesday July 17th 2024 at 7.00 pm via Facebook

13.Motion to adjourn. Meeting adjourned at 7.40.p.m.

Director’s meeting minutes Wednesday 13th March 2024 7pm via Facebook

1.    Quorum fulfilled. In attendance: Bob, Gloria, Colin, David.

Apologies for absence received from Richard, Heloise Myia and Bonnie.

2.    Adoption of minutes from January 18th meeting. Accepted.

3.    Adoption of agenda. Accepted.

4. Treasurer's report: Balance of $13,832.27 consisting of $5460.55 in General account, $5,923.56 in Milburn Lake account, $2,438.06 in Fund Raising account. Total of $13,822.17. Accepted. Bob will invoice the CRD for $3,000 in funding as per our maintenance agreement. Bob will get Quesnel Septic to pump out the outhouses once it warms up this spring. Bob will contact Samantha Closs at EBS for end of year review. Bob will investigate discrepancy of $10.10 between overall total and sum of individual accounts.

5. Membership report: 3 Memberships renewed, Pat Graham, Hank Schiller and Lars Carlson.

6. Speak Easy Casino Night. This event has been postponed to the Fall to allow for finding a person or persons to do the cooking as all the catering quotes were too high. Licensing issues have been resolved.

7. Poker Paddle sponsors. Emails sent out yesterday to 11 businesses: (Aroma Foods, Barkerville Brewing, Bouchie Lake Farm and Feed, Canadian Tire, Rocky Peak Adventures, Rocky’s, Safeway Foods, Save-On Foods, Travel Best Bets, West Central Pipe and Willis Harper) requesting sponsorship. Four positive responses already received: Barkerville Brewing, Rocky Peak Outfitters, Travel Best Bets and West Central Pipe.

8. Lake testing equipment. Bob has been in contact with Krista McNeil and is waiting on confirmation of loaning us a Secchi disc and water temperature monitoring equipment. They have also offered to place Bouchie Lake on their list for monitoring and testing in 2025.

9. Offer of help from Community Futures: David met with Ash Srivastava and phone call with Ash and Angela Zieske. $2,500 offered for picnic tables at Milburn Lake on completion of landscaping work. Also information on grant funding opportunities.

10.MoTI response to permit application.  Still no response from Sandra Wagner, Development Officer. MoTI held a meeting Friday 1st March to discuss the permit application. No information as yet on the outcome of that meeting.

11.BLWSS Website can now be accessed either by the original domain name of bouchielakewatershedstewardshipsociety.ca or by the new domain name of blwss.ca. Both will work. (reminder to submit photos for directors page). All the subject headings now have at least a brief introduction.

12.Roles & responsibilities discussion paper. Good to have it out there. Suggested we post it at events like the Poker Paddle and the AGM to see if individuals see themselves in a certain position. People need time to mull it over.

13.Any other business. Colin will contact Barb Bachmeier to find out state of discussion around the idea of a Sewer System for Bouchie Lake.

14.Date for next meeting Wednesday May 15th 2024 at 7.00 pm via Facebook

15.Motion to adjourn. Meeting adjourned at 7.37.pm.

Director’s meeting minutes Wednesday 17th January 2024 7pm via Facebook

1.     Quorum fulfilled. In attendance: Bob, Heloise, Myia, Gloria, David. Apologies for absence from Colin. Welcome to Myia & Gloria

2.     Adoption of minutes from October 25th meeting

Item 4 Category totals were reconciled.

Item10 BCLSS has now taken out a membership with BCLSS.

Item 9 equipment may be available from BCLSS if we request it.

Motion to adopt minutes: Moved David  2nd Gloria    Carried

3.     Adoption of agenda   Motion to adopt agenda: Moved David   2nd Heloise         Carried

4.     Treasurer's report  Bob reported bank balance of $13,812.27

Motion to accept Treasurer’s report: Moved Bob   2nd Heloise  Carried

5.     Membership report

List has been updated. 97 members (Up from 89 reported at AGM, (5 new/renewed memberships brought in $50) but includes 12 with no record of any payment and 28 who last paid in 2017. Heloise suggested we use the website to allow people to sign up. David will look into incorporating that into the website.

6.     Follow up on AGM motions

Item 6 Revised MLAP was submitted to MoTI on November 29th 2023.

Directors Insurance has ben purchased from Forward Insurance through Integris Credit Union at the cost of $550 and came into effect 20th November 2023 and is valid for one year.

Our maintenance agreement with MoTI is in effect January 2023 to December 31st 2025

Item 7 Website costs were $15.30 for domain name. David is using Google Sites to develop the website. David suggested we might want to change the domain name for the website from bouchielakewatershedstewardshipsociety.ca to blwss.ca when the renewal date arrives.

7.     Speak Easy Casino Night Saturday 17th February 6pm Bob reported difficulty with securing a gaming license that will allow for gambling with Bouchie Bucks then using those Bucks to bid in a silent auction. Also some question about having an alcohol license along with poker gambling. He is still seeking clarification on this, but it may not be possible to resolve the situation in time to print tickets and posters and still keep to the February 17th date. He will keep us posted.

8.     Milburn Lake Hydrotechnical Assessment.

FOI request led to sharing of severely redacted report with no useful information. Follow up with Amr Fathalla (author) at McElhanney led to sharing full document only after signing a sharing agreement. Details made available to directors but not to be made public under the terms of the agreement.

9.     New permit application to MoTI for access improvements

Still awaiting their response, not expected until after January 22nd 2024.

10.  BLWSS Website bouchielakewatershedstewardshipsociety.ca Heloise shared her screen of the website. Some difficulty experienced in accessing the site.

11.  Roles & responsibilities discussion paper. David asked that we review this and consider taking on one or more roles and/or take on spearheading a project.

12.  Any other business None.

13.  Approval of 2024 dates & Date for next meeting Wednesday March 13th 2024 at 7.00 pm via Facebook

14.  Motion to adjourn 8pm  Moved    Myia    2nd Bob        Carried

Director’s meeting agenda Wednesday 25th October 2023 7pm via Facebook

1.    Meeting opened at 7.05pm In attendance David, Heloise, Bob, Richard and Colin. Quorum fulfilled.

2.    Motion: Adoption of minutes from August 16th meeting Moved Colin 2nd Richard Carried

3.    Adoption of agenda. Items added: 8. Casino Night (Bob)  9. Testing Equipment (Bob)      10. Response from Nigel Whitehead and membership of BCLSS (Colin)

4.    Treasurer's report    Bob

David expressed concern that the category totals of $16,370.85 reported did not reconcile with the reported bank balance of $14,397.57. This will be investigated and resolved before the AGM.

Motion: To accept the treasurer’s report for October 2023. Moved Colin    2nd Bob Carried

5.    Follow up on June planning meeting (next steps)       Heloise reviewed the summary of the all-day planning discussions that took place on June 10th 2023. She will share the Bouchie-Milburn Watershed Management Plan Update document for comments.

6.    New permit application to MoTI David reviewed the Revised Milburn Lake Access Plan 2.0 and the steps towards preparing it for presentation to MoTI          David

7.    Preparation for AGM  on Wednesday 15th November at 7pm at Bouchie Lake Hall

Draft agenda was adopted. Heloise will send out a Social Media Post advertising the AGM and calling for new directors. David will confirm hall booking and request that AGM be advertised on the notice boards at Bouchie Lake.     All

8.    Casino Night Bob requested commitment from directors to help with planning the event. Colin committed to helping on the evening, David committed to helping with the planning and Heloise committed to helping from afar. Support will be sought from general membership and Bouchie Lake Community Association members.

9.    Testing equipment Bob suggested we purchase equipment for testing the oxygen content of Bouchie Lake. Reports of some fish spawners possibly an indication of low oxygen content. Bob will reach out by e-mail to fisheries biologist re aeration.

10.Colin received information from Amy Baxter regarding benefits of becoming a member of BCLSS ($50/year): Training programs, quarterly newsletter, Lake Keepers workshops.

Motion: That BLWSS become a member of BCLSS Moved David 2nd Colin  Carried

11.Date for next meeting (suggest Wednesday January 17th at 7.00 pm via Facebook)

12.Motion to adjourn (8.00pm)        Moved David       2nd Richard   Carried

Director’s meeting minutes Wednesday 16th August 2023 (Postponed from 9th)

1.    Quorum fulfilled       Richard, Colin and David in attendance.

2.    Adoption of minutes from June 10th meeting            Carried

3.    Adoption of agenda                                                         Carried

4.    Treasurer's report    Motion to accept Carried         Bob

5.    Aeration                      Bob                                                 Tabled                    

6.    Follow up on June planning meeting (next steps)       Tabled  Heloise

7.    MoTI response to permit application

Brief discussion on MoTI response. Nothing we don’t already have. David recalls that in discussions 2 years ago David Weir, Regional Water Manager stated that provided work was above the high water mark, Section 11 approval was not necessary. David is attempting to get this confirmed in writing and if successful will resubmit an application to MoTI.

Discussion on need for insurance. Colin received some information which he will share with directors. Decision to be made next meeting.

8.    Hydrology report: Freedom of Information request

FOI request has been submitted. Awaiting response. David will follow up before next meeting.

9.    Poker Paddle

Everything ready for this Saturday. 15 volunteers confirmed. Prizes ready. Set up at 9am. Briefing at 10.30am Start at 11am                                          

10.Any other business:

Colin suggested we become members of the BC Stewardship Society. Colin will confirm cost and confirm benefits.

Colin has e-mailed Nigel Whitehead to discover what happens next with neighbourhood plan.  

Richard noted that Cariboo Divers have recommenced eradication of Flowering Rush on Bouchie Lake.

11.Date for next meeting Wednesday October 25th at 7.00 pm via Facebook

Meeting adjourned at 7.25 pm.

Director’s meeting minutes Saturday 10th June 2023 at Bouchie Lake Upper Hall

1. Quorum fulfilled. Meeting commenced at 12.40.pm In attendance: Bob, Richard, Heloise, Bonnie, David and Colin

2. Adoption of minutes from March 29th meeting Moved Richard 2nd Bob Carried

3. Adoption of agenda                                                Moved Richard 2nd Bob Carried

4. Treasurer's report                            Bob             Moved to accept Richard

2nd Colin Carried

5. Casino Night                                      Bob

Bob reported that Bouchie Lake Community Association and Helping Hands foodbank are partners. Don’t need gaming license as it is classified as a parlour game. Still need more support in planning from BLWSS, e-mail will be sent out to members. Proposed date of 30th Sept 2023 met with some objections: why not Jan or Feb 2024?

6. Oxygen in the water                        Richard

Need more data to accurately track what is going on in the lake. Richard reported that sensors are available ranging from $250 to $1500. Colin will include a request for funding this from MoE in his letter to MoE Minister

7. Community Engagement                                        Heloise

See discussion notes from strategic planning meeting.

8. Hydrology report, permits and insurance         David

David reported he had reached out to Sandi Griffiths by e-mail and phone message and is still awaiting a response.

9. Poker Paddle                                                             David

David reported proposed date of Saturday August 19th. Will need member support for volunteer positions. Will seek prize basket donations from: Bouchie Lake Farm and feed, Keis Trucking, Willis Harper, Franks Supermarket, Barkerville Brewery, Save On Foods, Safeway. Also approach Chandler Lawlor re ball caps with BLWSS logo.

10.Signage at Milburn Lake Access                           Bonnie

Bonnie reported some users parking or driving through the water. Will install notices asking users to respect the water quality by not driving in the water and indicating preferred parking areas.

11.Any other business. None

12.Date for next meeting: Wednesday August 9th at 7.00 pm via Facebook. Later added an extra meeting on Wednesday 5th July simply to prepare questions for the CRD presentation on the 12th July re community plan.

13.Motion to adjourn. Moved Richard 2nd Colin Carried

Meeting adjourned 1.05 pm.

Director’s meeting minutes Wednesday March 29th 2023, 7pm via Facebook video link

1. Meeting commenced at 7.03. Quorum fulfilled. In attendance: Richard, Bob, Heloise, David. Colin joined the meeting at 7.20. Apologies from Bonnie & Trine.

2. Adoption of minutes from February meeting. Moved Heloise, 2nd Richard Carried.

3. Adoption of agenda. Moved Heloise, 2nd Richard Carried.

4. Treasurer's report.  Moved to accept Bob, 2nd Richard Carried.

5. Letter of support from Quesnel City Council (attached). Letter was updated due to new council and Mayor. Need to get letter of support from neighbours Warren and Sarah.

6. Meeting between MoTI, CRD & BLWSS debriefing. Not much support in terms of new solutions from either MoTI or CRD. Blame assigned to Province. Two possible positives: sharing of Hydrology report and review granting of permit subject to insurance requirements.

a. Insurance Moved David, 2nd Richard That BLWSS purchase directors’ insurance and commercial insurance from general funds subject to MoTI approval in principal of our permit application and securing finances. Carried

b. Revised proposal (attached) Moved David, 2nd Richard That BLWSS adopt the revised proposal for works to be carried out on the Milburn Lake Public Access Site, dated 29th March. Carried.

c. Hydrology report. Sandi Griffith’s response to request for sharing the Hydrology Report was circulated. David had consulted with Jackie at Coralee’s office, and she recommended Freedom of Information (FOI) request. Moved David, 2nd Heloise That in the event that no satisfactory reason is given for withholding the sharing of the report, that BLWSS pay the $10 fee and submit a FOI request. Carried.

7. Development of Strategic Watershed Plan (2009 Plan & Lake Management background planning from 2021 attached) &

8. Development of Strategic Plan for BLWSS

Bob expressed concern that the needs of Bouchie Lake were being overshadowed by concerns over Milburn Lake access. He has reached out to the Habitat Conservation Society, Fisheries, and Ministry of Environment with no response. Discussion followed on priorities. “Soft” goals: engagement with BL school students, educational material. Colin proposed three goals: Acquisition of property on Bouchie Lake for a park; septic systems rehabilitation with government funding help and aeration. Need to re-establish contact with agencies. Example of Village of Naramosa (?) that raised $850,000 for purchase of park land, their regional district then stepped in with support. Need for strategic planning committee to: flush things out, look for community support, identify ways of moving forward, invite other neighbourhood groups to support the plan.

Proposed to hold a one day planning committee meeting at BL Hall from 9am to 3pm for the purpose of pulling these ideas together and putting them forward in a formal plan. Committee to consist of all directors. Preparation work to be done:

Land availability on Bouchie lake- Colin

Bouchie lake Issues- Bob

Milburn Lake Issues- David

Building community support – Heloise

Soft issue projects – Trine (in absentia)

First steps – Richard

Resolved to book BL upper hall for Saturday 27th May and that this meeting would double as May’s directors meeting.

9.Casino Night. Moving forward, planning to be held in the Fall of 2023.

10.Any other business: Poker Paddle, solicit prizes from local businesses in place of giving cash.

11.Meeting adjourned 8.10.pm

Director’s meeting agenda Wednesday February 1st 2023, 7pm via Facebook video link

1. Meeting commenced at 7.10.pm Cameo appearance from Richard with apologies for absence from Desert Center. Apologies from Bonnie. Colin will join later (7.40) Quorum (4 directors) fulfilled with Heloise, Bob, David & Trine in attendance.

2. Adoption of minutes from November meeting Carried

3. Adoption of agenda. Carried  Matters arising – none.

4. Treasurer's report: Balance of $8,069.03 Motion to accept Bob 2ndTrine         Carried

5. Hid-a-Bin Recycling container arrived, funds received?        Invoice sent to Darron Campbell on 9th Jan and acknowledged. Funds will arrive in due course.

6. Meeting between MoTI, CRD & BLWSS set up for Wednesday 15th February 2023 at 11am at CRD Boardroom in Williams Lake. Agenda as follows:

 Our Society would like to initiate a solution focussed discussion between ourselves, MoTI and CRD to pursue the goal of improving the public access at Milburn Lake by achieving the following three objectives:

1. Gain a commitment from MoTI to complete the remediation work begun in September 2022 of raising the level of the public access site at Milburn Lake to prevent annual flooding of the area. Work to be carried out in the fall of 2023.

2. Resolve the jurisdictional issues, regarding matters of tenure, around allowing improvements to be made to the site once the remediation has been concluded. Help in implementing those improvements. Work to be carried out in the summer of 2024.

3. Securing a commitment to enlarging the overflow culvert along with the necessary downstream requirements to protect the improvements from extreme freshet events. Work to be completed within a five-year time frame.

Input: Bring up examples of Capital Regional District working with MoTI and local groups. Secure License of Occupation. Liability issues likely to be a sticking point. Possibility of adding a Parks and Trails function on local taxes to cover liability. Heloise will be down in Williams Lake. David will pick up Trine at 9am to carpool down

7.    Development of Strategic Watershed Plan. There does exist a previous Watershed Plan (Bouchie Milburn Watershed Management Plan 2009) which Heloise circulated by the end of the meeting. We could look at that after the meeting on 15th Feb and select nuggets from that plan. Also discussed need for more social media awareness and community support. We have a Facebook page Heloise will give Trine admin rights. Suggested we post snippets 3x a month. Trine will investigate creating a website.

8. Casino Night. Still in the works. Bob is working on involving Sarah McManus, BL Rec Commission and supporting the Helping Hands Foodbank.

9. Any other business: Trine has spoken to the Principal at Bouchie Lake, Corry Climenhage, and will set up a meeting to discuss student involvement in supporting improvement of water quality of Bouchie Lake.

10.  Colin provided information on setting up a raffle fundraiser.

11.  Colin has done some research on aeration and will have something ready for the    spring.

12.  Date for next meeting Wednesday March 15th 2023 at 7.00 pm

13.  Motion to adjourn         Carried      Meeting adjourned 7.45.pm.

Director’s meeting minutes Wednesday November 9th 2022, 7pm via Facebook video link

1. Quorum fulfilled. In attendance: Heloise, Bob, Colin and David.

2. Adoption of minutes from September meeting                Carried

3. Adoption of agenda     Carried

4. Treasurer's report Bob reported a bank balance of $9.835.67  Moved to accept Bob 2nd David Carried

5. Matters arising- Laurel Coleman has provided colour signage for next year’s poker paddle with entry fee advertised as $25. Voted to keep the $25 entry fee

6. Review of mission statement: Discussion of 4 options occurred. Proposed to recommend to the AGM that the mission statement be amended to: “ Bouchie lake Watershed Stewardship Society is committed to enhance and maintain the health of the waters of Bouchie lake, Milburn Lake and their watershed area for the overall benefit of the ecosystem.”

7. Hid-a-Bin Recycling container. Will be arriving soon. Bob should receive notification and will notify Colin and David. Colin with transport it to David’s place for storage until spring.

8. Tabor Lake Clean Up Society. Heloise contacted Larry Alexander, the president. They run one large annual golf tournament fund raiser which then leverages $20,000 grant support from Fraser Fort George Regional District The fundraiser also raises awareness and garners them credibility. They have a website:  https://taborlakecleanup.com

9. Meeting between MoTI, CRD & BLWSS       David is attempting to find a date for the meeting which will be acceptable to all participants: Sandi Griffiths & Dalton Sankey from MoTI. Margo Wagner, Barb Bachmeier, Darron Campbell from CRD. Heloise and David from BLWSS. We need a firm ask: MoTI to complete gravel installation, CRD to apply for and hold permits from MoTI. All jurisdictional issues resolved to allow remediation and improvement to proceed.

10.AGM Wednesday 16th November 2022. Hall is booked for 7pm. Notice and Newsletter summary approved. We need more directors. Agenda approved.

11.Any other business. Heloise suggested we need a strategic watershed plan with clear goals set. Work on this in the new year, hopefully with input from new directors.

12.Date for next meeting: Wednesday 1st February 2023

13.Motion to adjourn at 8.15.p.m. Carried.

Director’s meeting minutes Thursday September 22nd 2022, 7pm via Facebook video link

1.    Quorum fulfilled. In attendance: Bob, Richard, Colin, Heloise, David.

2.    Adoption of minutes from July meeting Carried

3.    Adoption of agenda Carried

4.    Treasurer's report    Motion to accept Bob 2nd Richard Carried

5.    Poker Paddle review. Reports to gaming branch completed.

Thanks to all the volunteers who made the event successful. Suggestions for next year included: increase the fee from $25 to $30, seek donations for prizes rather than give cash prizes, ask for donations on the day. Gaming license reports have been filed. Picnic table funds are being held until the site is prepared to accept a new table.

6.    Letter to CRD Board of Directors with request that CRD apply for, and hold permits for access improvements (see forwarded draft response) Two options: write directly to the CRD board of directors or clarify our request with Barb Bachmeier and seek her support. Heloise suggested we ask CRD to apply for “License of occupation”. David will ask Sandi Griffiths if this is the correct process and draft a letter accordingly. Resolved to try the first option and follow up with the second if the first is not successful.

7.    Apply to CRD for funds to purchase sanitizer dispensers for outhouses, recycle bins and picnic table. Resolved to ask Darron Campbell if further funds are available to support this.

8.    Update on importing gravel to Milburn Lake site (see forwarded e-mail). Work is underway. Suggested we will wait to determine the effect of future spring freshets on the site before proceeding with further beautification.

9.    Pumping out effluent from outhouses. This is becoming a matter of some urgency. Bob will set it up in early October.

10.Bouchie Lake Harvest Festival Sept 25th 11 am – 3.30.pm. Heloise. David will provide and man a station for BLWSS. Others will help if available.

11.Next AGM. Date: Wednesday 16th November 2022. Book hall, notify members, develop agenda. We need to find preferably another two directors. David will circulate the membership list so that directors may choose to target individuals. Decided to hold “in person” meeting at the hall rather than zoom meeting. Need a volunteer to prepare coffee and biscuits. David will contact Wendy Donald to book hall and advertise the event on Bouchie Lake Hall notice board.

12.Any other business

a)    Progress on Bouchie Lake, Aeration & Weed Harvester. Tabor Lake Cleanup Society receives $30 000 for maintaining weed harvester. Heloise will research what service function the funding comes from. Harvester models on line priced around $76 000. Aerators are needed. Colin suggested that as our society will be making a “big ask” we should make sure we have permits etc. Nothing to stop individuals from installing small scale pilot projects to prove the concept. Mr. Kopetski counted 88 dead fish. Bob will talk to Dan and Conservation Habitat Society to discover how far the permitting process has progressed. If we apply for grants (Co-op, Community and Recreation) we need to ensure everything is ready to go.

b)    Dan Aussant stepping down. Dan has announced his intention to step away as director as he will be moving soon. The directors recognize his valuable contributions in the past and thank him for his service.

c)     Review mission statement. David suggested we review the current mission statement. Is it too anthropocentric? He will develop alternative suggestions in consultation with his daughter, Amy. May be a topic for the AGM.

13.Date for next meeting: Wednesday November 9th 2022 at 7.00 pm

14.Motion to adjourn 8.15. p.m. Carried

Director’s meeting minutes Wednesday July 27th 2022, 7pm via Facebook video link

1.    Quorum fulfilled. In attendance, Bob, Richard, Dan, Heloise, David. Apologies: Colin

2.    Adoption of minutes from May 18th meeting.   Moved Richard 2nd Heloise Carried

3.    Adoption of agenda.   Moved Dan 2nd Richard Carried

4.    Matters arising from last meeting:

a)    Item 2 – confirmation letter received from Sandi Griffiths. Heloise suggested we send a letter to Barb Bachmeier asking for a meeting and asking that she solicit the support of the CRD in applying for and holding permits to make improvements on the Milburn Lake Access Site.

b)    Item 4 – e-mail deposits to our account confirmed? Yes email to blwatershedss@gmail.com

c)     Item 5 – letter received from Minister (see attachment): No action

d)    Item 6 – feedback to CRD re their questionnaire: Awaiting CRD report

e)    Item 9 – steps installed at Milburn Lake Access, pelican deaths update, Casino Night plans:  Bob reported a total of 18 dead pelicans most likely cause was avian flu. Bob suggested getting support of the Scouts in setting up and taking down. Richard reported that MoE have spent a further two days on working to eliminate flowering rush.

5.    Treasurer's report:  Moved to accept and transfer $50 to gaming account Bob 2nd Dan Carried

6.    Follow up letter to Minister of Transportation & Sandra Griffiths? Do we want to send one? Content?  Do we want to pursue suggestion to initiate discussions with CRD re permitting? See item 4a above.

7.    Aeration plans for Bouchie Lake. Concerns received from Maureen Smith over the algae spread. Bob suggested we write to Fisheries re the algae growth on Bouchie Lake, stating that we have researched the issue and plan to install aerators as being the most cost-effective way to combat the algae growth and reduce the sludge on the lake bottom. Bob says we can purchase ½ hp pump servicing two diffusers for around $2000 and proposes we go ahead with that in the spring. Precedent of aerators on Dugan Lake. Dan reported that after some initial discussions, communication has “gone dark”. He plans to follow up. Heloise suggested we educate lakeshore residents on the benefits of setting up riparian zones on their properties. Use suggestions from 2009 report. Acknowledge there is a problem, why and who is responsible. Use the Poker Paddle as an opportunity to seek community support. Make up information sheets. Get the community on board to pressure the province into taking action. Seek support of kids at Bouchie Lake School. BC Lake Stewardship has resources we may be able to use.

8.    3rd annual Poker Paddle Saturday August 20th 2022

a)    Volunteers Confirmed: Carol law, Richard Armstrong, Marlene Barber, Brenda Norfolk Still to confirm: Cole Crick, Michelle Robert, Dave & Laurel Coleman

b)    Concession. We really need an individual or group to adopt this.

c)     50-50 draw. Bob volunteered to promote this.

d)    Event insurance. Moved David 2ndHeloise That we accept Integris quote of $210 for event insurance. Carried

e)    Advertising. Heloise is continuing to promote this on social media. 40 people have expressed interest so far. She will print 10 posters and David will install them around town. Posters have been sent to all BLWSS members. David and Carol will provide a $20 Tim card and Heloise will provide a $20 gift card from the store.

9.    Any other business. Bob has a brochure from Ken Zenner of Water King Restoration, promoting their weed harvester. Bob will follow this up with a call to him.

10. Date for next meeting (suggest Wednesday September 21st 2022 at 7.00 pm)

11.   Motion to adjourn. Moved Bob 2nd Dan. Meeting adjourned at 8.50.p.m.

Director’s meeting minutes Wednesday May 18th 2022, 7pm via Facebook video link

1.    Quorum fulfilled

2.    Adoption of minutes & matters arising

Dan reported no new news, other than he was told that “someone” from the water department was talking to Bob Ross. Bob has not heard from anyone.

Colin reported he had an e-mail from Jackie at Coralee’s office. They are continuing to present our concerns to Josh Pressy & Sandi Griffiths and will be asking for a response from the Minister of Transportation. Colin will follow up next week. He received information that the overflow culvert at Milburn Lake is outside the jurisdiction of MoTI and comes under FLNRO, contrary to our understanding. We need to seek confirmation or clarification on this.

David reported he had received a telephone call from Sandi Griffiths, who indicated MoTI would be willing to import gravel onto the public access site after they had completed further studies on the quantity needed. Sandi indicated she would confirm this in an e-mail but none received so far.

3.    Adoption of agenda

4.    Treasurer's report    Bob Moved to accept Dan 2nd Bob Carried

Bob will follow up with TD Bank on allowing interac e-mail deposits to our account.

5.    No response to our letter to the Minister of Transportation which was acknowledged as received April 2nd. What to do next? Suggested we allow more time and await results of other avenues.

6.    Bouchie-Milburn neighbourhood plan https://www.cariboord.ca/en/business-and-development/resources/Documents/PlanningandDevelopment/Bouchie_Milburn/Bouchie%20Draft%20Plan%20and%20Maps/BMNP%20Text%20-%20Draft%20v4.1.pdf

Heloise suggested we submit a response to the CRD questionnaire from our society. Response to include flushing out meaningful actions to be undertaken, challenging “fluffy” statements and confirming alignment between bmnp and the Quesnel fringe plan. David and Heloise will work on this an circulate feedback to the directors before submitting it to the CRD by May 30th.

7.    Public awareness of watershed. Next step(s)? Signage erected on Nazko Highway at Purser Creek crossing. Further action in due course.

8.    3rd annual Poker Paddle  Saturday August 20th 2022. Go ahead, poster will be developed, and further planning engaged in.

9.    Any other business

Bob suggested we install steps from the lake side at Milburn Lake Accesss leading to the outhouse. Colin offered gravel. David will seek logs and support from Doug Nielsen. Project to be completed in June, water levels permitting.

Bob reported 5 dead pelicans on Bouchie Lake. Conservation Officer will take in a sample for testing to try to determine cause.

Bob suggested we run another Casino Night in February 2023. He will initiate plans.

10. Date for next meeting: Wednesday July 20th 2022 at 7.00 pm

11.   Motion to adjourn.  Moved Bob 2nd Richard  Carried.

Director’s meeting minutes Wednesday March 16th 2022, 7pm via Facebook video link

1. Quorum fulfilled. Meeting commenced at 7.05 with all six directors in attendance

2. Adoption of minutes & matters arising   Carried

3. Adoption of agenda                                         Carried

4. Treasurer's report         Bob Moved to accept: Bob 2nd Eloise    Carried

5.     Matters arising from last meeting:

a)     Bouchie Lake -reporting back on Habitat Conservation Trust, online reports & Coralee Oakes         Dan reported that he has had multiple discussions and been passed from one contact to another many times. Final upshot was discussions with Lee Williston at Fisheries: no permit to apply for, they will not initiate aeration program. Further discussions with Kim Keogl at Environmental who will have discussions with supervisor(s) in water stewardship and will get back to him. Bob reported similar run around experiences leading to e-mail correspondence with Ujawaik in Forestry. Confirmed that aeration will help good bacteria combat the algae, no permit application available, concern over whether it might impact fish health. More feedback expected. Colin reported his meeting with Coralee has been tentatively rescheduled for next Wednesday. Eloise suggested we document all exchanges for future reference.

b)     Letter to the Minister of Transportation   David will send out an updated draft including mention of community processes and other MOTI partnerships that are working.

Motion: that the agreed upon letter (once amended and agreed to) be sent via e-mail with names of all directors attached.            Carried.

c)     Stream signage                   David

Motion: That the quote from the Sign Shop be accepted and two signs purchased with funds from fundraising account to be installed on Nazko highway at Purser Creek crossing once the weather allows. Carried

d)     Membership drive

Motion: That we request TD bank to allow interac e-mail deposits to our account to facilitate members who wish to renew or sign up for their membership.                                                                      Carried

Bob will take this request to the bank.

6. Any other business       None

7. Date for next meeting; Wednesday May 18th 2022 at 7.00 pm

8. Motion to adjourn at 7.45pm  Carried

Director’s meeting minutes Wednesday January 12th 2022, 7pm via Facebook video link

1.     Quorum fulfilled. All six directors in attendance. Meeting commenced at 7.05 pm.

2.     Adoption of minutes & matters arising

3.     Adoption of agenda

4.     Treasurer's report         As submitted by Elaine: balance of $8,358.89

Moved to accept: Bob  Seconded: David    Carried

5.     Seeking direction:

a)     Bouchie Lake -setting a plan and deciding on a priority

Discussion: Some discussion on whether we have sufficient public input, or whether the community planning process which identified lake health as a priority was sufficient. Agreed that aeration is the priority we should be working towards. Bob has been trying to find an online application form without success. Dan undertook to contact the Habitat Conservation Trust for their help. It is understood that the Habitat Conservation Trust manages aeration projects in the province on behalf of the government with funds provided from the sale of fishing licenses. Bob will print off copies of reports he has found online. Dan and Bob will provide the information to Colin who will approach Coralee Oakes for her support.

b)     Milburn Lake -get political? Two stage plan?

Discussion: First stage simply to import gravel to raise access level. General feeling that local MoTI and CRD representatives are not cooperating to achieve results. Example of good co-operation is the agreement with the MoTI on the Gulf Islands with the Capital Regional District. David will draft a letter to the Minister of Transportation outlining our concerns and urging a co-operative approach to addressing the flooding concerns at Milburn Lake Public Access and adjacent properties. Draft will be presented for discussion at our next meeting.

c)     Watershed- proceed with stream signage?

Suggested we select two streams to install signage. David will research the cost and bring it to the next meeting. Intent will be to implement installation of signage at two sites, under a process similar to the installation of the bear resistant garbage cans at Bouchie and Milburn Lakes.

d)     Membership drive?

Urge current members to continue their support and pay $10 for the next 5 years. Seek new member support via our facebook page. We currently have 64 followers. Bob and Eloise have posting privileges. David will be added.

6.      Any other business

7.      Date for next meeting: Wednesday March 16th 2022 at 7.00 pm

8.      Motion to adjourn. Meeting adjourned at 7.55.pm

Director’s meeting minutes Wednesday November 10th 2021, 7pm via Facebook video link

1.    Quorum fulfilled.      In attendance: Bob, Dan & David.

2.    Adoption of minutes & matters arising. Need to confirm the numbers from last meetings treasurer’s report. Other than that, minutes were adopted. Carried

3.    Adoption of agenda. Adopted as posted. Carried

4.    Treasurer's report

Prepared by E Ross 11/10/2021 credit debit balance

Opening Balance September 1, 2021                       2783.16

monthly plan fee September 2021        4.95         2778.21

supplies installation of Hid-a-Bins       140.27         2637.94

BC Society Fee-filing                           40.00          2597.94

Poker Paddle concession supplies        92.46          2505.48

membership                                          10.00           2515.48

reimbursement for Hid-a- Bin              5776.25       8291.73

monthly plan fee October 2021            4.95             8286.78

balance November 10, 2021                                         8286.78

Thank you to Elaine for preparing the report.

Moved to accept report: Bob       Seconded Dan     Carried

5.    Progress report on a plan for Bouchie Lake. Tabled to next meeting.

6.    Progress report on Milburn Lake access.  Phone conference call to be held Monday 15th November. David will report back at the AGM.

7.    Planning for 2021 AGM, Covid requirements, setting agenda, election of directors (David will confirm who is prepared to stand), preparation of reports (Bouchie Lake, Bob. Milburn lake, David), financial reports (Bob) and minutes (David) to be made available for inspection. David will get keys or confirm access for 6.30.pm. Dan will man the door and check proof of vaccination. Elaine will collect any memberships. Chairs will be set up with 2m spacing. Agenda will be posted to membership along with final notice on Sunday 14th November.

8.    Any other business. We will pursue permits and once we have them, we will pursue grants.

9.     Date for next meeting (suggest Wednesday January 12th 2022 at 7.00 pm)

10.   Motion to adjourn 7.40.pm         Carried

Director’s meeting minutes Wednesday September 8th 2021, 7pm via Facebook video link

1. Quorum fulfilled. In attendance: Dan, Bob, Colin, Eloise, Paul, Richard & David.

2. Adoption of minutes & matters arising. Minutes adopted.

3. Adoption of agenda. Carried

4. Treasurer's report. Questioned the Poker Paddle report of registration fees of $902, should maybe be $841 plus a $10 membership. Prize money was $400 not $451 as reported. 50-50 draw prize was $125 not $120 as reported. Eloise has still to submit receipts for Facebook advertising of $20, plus food purchases. Thanks to Dale for running the hot dog sales and bringing in $190.25.

5. Review of 2nd Annual Dam Beaver Poker Paddle. Suggested we ramp up promotion of the BLWSS and membership sales. Have membership forms available. Eloise set up group site for people to post pictures.

6. Review of budget for Poker Paddle $$ in -$$ out. Discussed above under item 4.

7. Update on bear resistant garbage bins & plan for work bee. Richard, David & Bob will meet at Milburn Lake access at 10am on Friday 10th September. Bins are ordered and Bob will be notified when they arrive.

a) Review of meeting with Barb Bachmeier re Watershed plan. Long discussion ensued covering the following points:

b) Want the outcome of the meeting recorded in our minutes

c) At the meeting Director Bachmeier expressed support for the group, suggested we proceed by applying for permits to carry out objectives.

d) At the meeting the need for another plan was questioned.

e) Health of the waters not a CRD area of concern, but we do need their support

f)  The province will require a plan for actions to proceed

g) Suggested we review the existing data and literature

h) Suggested we get cost estimates for various actions and apply for permits to proceed

i)  Suggested we hire a professional to do literature review for us and develop a plan

j)  MoE will need more information on oxygen content in the lake before proceeding with aeration

k) Literature review to include resident awareness and education, plan a multi-faceted approach, conduct a survey on google, post some educational facts

l)  Approach UNBC to see if anyone is interested in helping out

m)  Stop inflow of nutrients to lake

Motion: That Eloise contact consultants, share the information we have and request a quote for their services to develop a plan. Carried.

8. Update on feedback from MoTI. Formal response letter will be forthcoming. Geotechnical report still not received. No project manager assigned to replacing the culvert. Transfer of appurtenance not going to happen. Brad offered to post no parking signs along Milburn Lake Road. He will investigate possible solutions for importing gravel, but stated that MoTI would not do it.

9. Plan for AGM for 2020 & 2021. David will check on BC Societies requirements, and tentatively book Bouchie Lake Hall for Wednesday 17th November at 7pm, Covid 19 restrictions allowing.

10. Any other business. None.

11. Date for next meeting. Wednesday November 10th 2021 at 7.00 pm via Facebook.

12.   Motion to adjourn at 8.28.p.m. Moved Richard. 2nd Bob. Carried.

Director’s meeting minutes Thursday July 8th 2021, 7pm via Facebook video link

1.      Quorum fulfilled. In attendance: Dan, Heloise, Colin, Elaine, Richard, Bob, David.

2.      Adoption of minutes & matters arising. Moved to accept minutes, Heloise. Seconded, Dan Carried.

3.     Adoption of agenda, addition of Garbage bins at Milburn Lake.

4.      Treasurer's report. Balance of $8191.52. Moved to accept, Bob. Seconded, Richard. Carried.

David requested that future financial reports include the category balances.

5.     Lake management plan:

a) meeting with Barb Bachmeier July 26th or 27th. Proposed to accept Barb’s proposed date and suggest meeting at the covered picnic area outside Bouchie Lake Hall.                     

b) Data collection and preparation. David will share electronic copies of reports by JS Hart & Associates of Phosphorus Sources (2002), Bouchie-Milburn Management Plan by Bouchie Lake Stewardship Committee, Baker Creek Enhancement Society and Ministry of Environment (2009), Quantification of Internal Phosphorus Load in Bouchie Lake, Ministry of Environment (2010) and relevant excerpts from the Quesnel Fringe Area Official Community Plan CRD (2014). Also a further report provided by Bob Ross.

6.     Letter from Derek Kitamura. Directors discussed Derek’s letter and approved a draft response provided.

7.     Dam Beaver Poker Paddle. Consensus was that it was a lot of work for little financial gain. Insufficient support to run it this year.

8.     Bear resistant garbage bins at the public access points. Resolved to get a quote for the cost and then hold a budget meeting to decide on source of funds, secure a permit and proceed with the purchase and installation.

9.     Any other business. Bob proposed purchasing a small aeration system as a test project at a capital cost of around $1700. Bob will apply for permission to install it. Further discussion to include it as an action item under the proposed Lake Management Plan.

10.   Date for next meeting: Wednesday September 8th 2021 at 7.00 pm at Bouchie lake Country Store.

11.   Motion to adjourn. Meeting adjourned at 8.05.pm.

Director’s meeting agenda Wednesday May 12th 2021, 7pm via Facebook video link

1.      Quorum fulfilled: In attendance, Eloise, Dan, David, Paul, Bob, Richard & Colin

2.      Adoption of minutes,   Moved Eloise 2nd Paul       Carried

3.     Adoption of agenda, Moved Richard   2nd Dan

4.      Treasurer's report        Bob 

Balance February 28, 2021 5771.23

Canadian Tire Purchase 13.42

Monthly Bank Fee 4.95

Balance March 31 5752.86

Canada Post 181.65

Monthly Bank Fee 4.95

Balance April 30, 2021 5566.26

CRD Deposit 3000.00

Balance as of May 12, 2021 8566.26

Moved to accept Bob 2nd Dan        Carried

5.     Matters from last meeting

a      Sewage systems      Colin

Colin presented overview of information from Leanne Rivet: Process for community sewer is petition from community, present to CRD, carry out feasibility study & budget, have a referendum. Must have support of CRD director. Colin will find out if a feasibility study and budget have previously been attained.

b      Letter to Sandi Griffiths      David           Letter sent, no response.

c      Raffle          Bob Bob provided detailed plans of prize package, cost around $1800 plus taxes. Tickets cost $250 for 100 tickets. Suggested goal to bank funds for aeration system with total cost of ~ $46,000. Draw in November. Unanswered questions: who to sell? Agreement on goal. Tabled until after we have a lake management plan.

6.     Improving water quality in the watershed Eloise  Eloise emphasised need for a Lake Management Plan. We have lots of data, we have community support as evidenced by CRD poll and Bouchie-Milburn community plan poll. Need the support of Barb Bachmeier Area B director. Eloise will reach out to her to seek her support. Possible meeting at a later date.

7.     Suggestions for combatting algae on Bouchie Lake?  Already covered under previous item discussion. Needs to be firmed up.

8.     Suggestions for next step re Milburn lake Access? Awaiting engineering report commissioned by MoTI. Can be included in Lake Management Plan.

9.     Poker Paddle/ Fishing Derby          Eloise   Support in principle, will await next announcement on Covid 19 regulations to see if it is feasible.

10. Party Line Newsletter. David will write up a short report on BLWSS activities.

11.  Any other business None

12. Date for next meeting suggest Wednesday July 7th 2021 at 7.00 pm. Watch e-mail for possible ad hoc meeting re poker paddle if new restrictions after May 25th allow.

13. Motion to adjourn Moved Richard 2nd Paul Meeting adjourned at 8.15pm

Director’s meeting agenda Wednesday March 10th 2021, 7pm via Facebook video link

1.     Quorum fulfilled. In attendance: Colin, Dan, Paul, David Bob, Richard & Heloise.

2.     Adoption of minutes & items arising. Add item 8 to agenda re surveys from last meeting. Minutes adopted.

3.    Adoption of agenda.

Add item 9 Letter to new MoTI area manager

Add item 10 Raffle

4.     Treasurer's report. Bob. Not everyone received a copy of the report. Elaine will send out copy to all directors. Report accepted.

5.     Report: A Summary of Water Management in British Columbia and the Use of Live Bacteria for Combatting Blue Green Algae in Natural Lakes. Heloise.

Heloise summarized the main points:

Introduction of microbes is not recommended

If microbes are to be introduced need permission and likely a person with license to apply pesticides.  Aeration is effective      Nutrient traps can be effective

Need to educate the public on value of riparian zones and protecting the watershed.

Discussion followed on these topics as well as liability issues, efficacy of microbes and community support for introduction of microbes.

Motion: That BLWSS support the introduction of microbes into Bouchie Lake

Moved Dan. Seconded Bob. Motion not carried 3-4.

Further discussion on other measures to be taken to enhance the water quality:

a)    Public education on value of riparian zones and protection of the watershed.

b)    Aeration

c)     Nutrient traps on Purser Creek & Bouchie Creek

Heloise will reach out to Kirsten McNeil at MoE for help in achieving these goals.

6.    Sewer system for Bouchie Lake. Colin.

(This item was actually discussed at the commencement of the meeting)

Colin brought forward information on sewer systems within the Fraser Fort George regional District. Action: Colin will seek more information on the business plan and budget for these sewage systems.

7.    Hydrotechnical Analysis report on Milburn Lake. David.

No news as yet, the report has been further delayed and is not expected to be presented until the end of March at the earliest.

8.    Survey: Tabled.

9.    David proposed writing a letter to the new MoTI area manager Sandi Griffiths introducing our society and our goals. Approved.

10.Bob reported back on fundraising ideas for a raffle to raise funds to support aeration on Bouchie Lake. He proposed a prize package consisting of: Fishing hut, heater, electric auger, fish finder, fishing rods. !000 tickets at $10 /ticket. Draw date 1st November 2021. Action: Bob will look into acquiring gaming license.

11.Date for next meeting:  Wednesday May 12th at 7pm via Facebook

12.   Motion to adjourn. Carried. Meeting adjourned at 8.22.pm.

Director’s meeting minutes Wednesday January 13th 2021, 7pm via Facebook video link

1.       Quorum fulfilled. In attendance: Dan Ausant, Paul Wild, Heloise Dixon-  Warren, Bob Ross and David Law.

2.       Adoption of the agenda items 1-5h plus 6 Community Planning Document

3.       Adoption of minutes from November 4th 2020 meeting & items arising

   Follow up on item 6: Surveying Lake users. Discussion occurred on best vehicle to conduct the survey and survey questions. Agreed to submit survey questions to   Heloise who will collate them for next meeting. Agreed to use survey monkey at       a cost of $40 to come out of general revenue.

   Follow up on item 7. Hydrotechnical analysis report has been delayed, now not     expected until late in February.

   Follow up on item 11. Party line newsletter was not received by directors.        Heloise will check why not and forward copies to directors.

4.       Treasurer's report. See attached spreadsheets.

   Bob reported that current balance is $5781.13. No written updated report was    available. Bob will forward report by e-mail, and motion to accept will be made        at next meeting.

5.       Society finances and budgeting. Report back from the budget committee

General

Bouchie Lake

Milburn Lake

Fund raising

Balances

Category balances for 2020

$2,648.74

-$5,769.72

$569.50

-$2,503.92

-$5,055.40

Running category balances

$5,320.13

-$5,754.60

$3,869.50

$2,491.68

$5,926.71

   Recommendations from the budget committee: The following 5 motions were    moved and seconded by members of the budget committee.

5a   Motion 1 That the directors budget $400/year from the $3000/year CRD    contract money for outhouse upkeep (General account). Carried.

5b   Motion 2 That the directors budget $600/year from the $3000/year CRD    contract money for society administration (General account). Carried

5c    Motion 3 That the directors authorize the immediate transfer of $4000 from the General category to the Bouchie Lake category. Carried

5d   Motion 4 That all future financial expenditures be authorized by motion at a directors meeting, and to include a maximum amount and which category is to be the source of the expense. Carried

5e   Motion 5 That all future fund-raising events have clear goals for the use and allocation of the funds raised. Carried

5f    The committee recommends the directors discuss how to address the  remaining shortfall of $1,754.60 in the Bouchie Lake account. Discussion    followed with no conclusion. Agreed to move on to item 5g then return to 5f.

5g   The committee recommends the directors discuss the ongoing allocation of        the remaining $2000/year from the CRD contract money. Discussion followed   on both items as well as concerns around continuing to place microbes into     Bouchie Lake.  

         Motion Moved David Seconded Paul. That when the $3000 from the CRD    is     received into the General category, $1754.60 be transferred to the Bouchie    Lake category to remove the deficit in that line item. Carried.

         Motion Moved David Seconded Dan. That Heloise contact MoE requesting   information on improving water quality in Bouchie Lake. Carried.

5h   The committee recommends the directors discuss the allocation of the  $2941.68 raised by the Casino Night event

         Motion Moved Heloise Seconded Bob. That we hold off allocating funds in        the fundraising category at the present time. Carried.

6.       Community Planning Document. Heloise drew everyone’s attention to the        completed planning document.

7.       Any other business. Bob proposed a fundraising raffle. He will bring details   to    the next directors meeting.

8.       Date for next meeting: Wednesday March 10th at 7.00.pm via   Facebook  video link

9.   Motion to adjourn. Carried. Meeting adjourned at 8.55.p.m.

Director’s meeting minutes Wednesday November 4th 2020, 7pm via Facebook video link

1. Quorum fulfilled. In attendance, Bob, Elaine, Heloise, Dan, Paul, Colin, David & Richard

2. Motion to adopt minutes Moved: Richard, Seconded Dan. Carried.

3. Adoption of agenda. Add Item 10. Report on community Planning meeting from Nov 4th

4. Treasurer's report. Elaine. Balance in bank account is $5909.81. Elaine will e-mail a copy out to everyone. Motion to accept the report. Moved David, seconded Bob. Carried.

5. Society finances and budgeting. Cost / Benefit Analysis. Heloise suggested we form a small committee to identify what funding has come in and from where, what monies are allocated to specific projects, how much has been spent on microbes etc. Committee formed of Elaine, Heloise, Dan and David. Will meet at 7pm on 18th November via Facebook video conference after having had time to digest the treasurer’s report from tonight.

6.    Surveying lake users regarding lake access / community property for Milburn Lake and Bouchie lake. An online survey and perhaps a simple card poll that lake users can complete to find out who is using the lake, where are they travelling from, for what purpose, etc.   a Drop Box could be added at both lake accesses for the cards. Heloise will work on creating the items for a questionnaire/survey. David will investigate cost of Vistaprint cards and build boxes for responses to be attached to the notice boards at Bouchie & Milburn Lake boat launches.

7.    What to do about communication with MoTI re overflow culvert, access flooding and transfer of appurtenance at Milburn lake. David will draft a letter thanking Derek for the information provided and stating that we look forward to receiving shared information from the hydrotechnical analysis report.

8.    Motion: That the directors accept the resignation of Meghan Lackey as director. Moved Heloise, seconded Bob. Carried

9.    Do we have to do an AGM this year? Societies act requirement is waived because of Covid 19, we have until November 2021 to hold an AGM. David proposed we notify members that the AGM for 2020 will be postponed, but that we send out a newsletter highlighting activities for this year. Include the fact that Bob will be around Bouchie Lake residents next year looking for donations to pay for the microbes. Also proposed that when possible next year, Covid-19 restrictions allowing, we hold just one meeting to cover 2020 & 2021 AGMs

10.Report on Community Planning Team. Susan is finalizing a report. It will include acquisition of land, safety & flooding issues, communication, lake health & recreation.

11. Any other business. Cell tower at Paley Road may be for data service only not for improved cell phone service. Noted the unusually high water levels for this time of year. FoBM is supporting “The Party Line” newsletter, first issue to be out mid-November. Melody Watson Editor at partyline6mile@gmail.com

12. Date for next meeting Wednesday January 13th at 7.00.pm via Facebook video link.

13.   Motion to adjourn. Moved Bob, seconded Richard. Carried. Meeting adjourned 7.50.pm.

Minutes of ad hoc directors meeting held on Facebook video link on 8th October 2020.

In attendance: Richard Armstrong, Bob & Elaine Ross, Heloise Dixon-Warren, Colin Keyes, David Law & Susan MacNeil. Apologies from Paul Wild.

Susan began by stating that as her contract was coming to a close at the end of October, she wanted to support two initiatives of BLWSS. She has written a letter to Brad Moores at MoTI regarding support for installation of a larger culvert and is awaiting his response. She wants to support the aeration proposal for Bouchie Lake.

The meeting then continued with discussion of the aeration proposal with the following points being made: (immediate actions in bold)

-        Heloise outlined the working of a local service function

-        Suggested aeration plan be combined with a larger package including flooding, lake shore improvements and land acquisition

-        Susan has a realtor Joanne Goldsmith looking for lakeshore land on Bouchie Lake

-        Bob will look into availability of lots previously offered for sale under Randy Derrek

-        If no property acquired, what about possibility of locating compressors on private land and having a covenant on the land

-        Bob indicated installation could be done by volunteers

-        Need power to a small shed

-        Cost of purchase and installation would be around $150 000, cost of land another $140 000, cost of Milburn Lake Access Improvement another $120 000 – overall budget for larger package could be as much as $500 000

-        Susan - Proposal for aeration to be included in community plan

-        Habitat Trust Foundation would probably support aeration

-        CRD of BC Parks and Recreation would likely hold title to any land acquired

-        Heloise offered example of Bouchie Lake Fire Protection with a tax function of $143 000 needing $63/$100 000 of property value to support it.

-        Need a plan to pitch to the community

-        Suggested we approach Claudia to draw up an artist’s impression

-        Jean Spears had offered her heritage cabin (let Brian know he doesn’t have a cabin..joke?)

-        Need a simple small one-page proposal

-        Timeline suggested as a three-year window with possible referendum in two years at the same time as local elections allowing CRD a year to initiate that

-        Suggested BLWSS would need to fundraise, suggestions being allocate previous funds raised by casino Night, hold a raffle or on-line auction, conduct a poll at the lake and ask for donations

-        Heloise will draw up the one-pager, David will assist

-        Suggested Claudia be offered a small honorarium for helping us

-        Freshwater Fisheries may help with provision and installation of a dock

-        Need to make community aware of what is being planned

-        If $$ are donated they could go into a Trust Fund, then returned if the project does not go forward

-        Need to be smart in terms of fundraising

-        David to supply summary of Milburn Lake Access Improvement Plan to Heloise

-        Bob to supply summary of aeration proposal to Heloise

-        Paul expressed reservations (shared by David) about committing to raising a significant percentage of the total needed for this proposal

-        Bob suggested we make a start and see where it leads

Meeting adjourned 7.55.p.m.

Director’s meeting minutes September 2nd 2020, 7pm via Facebook video link

1.     Quorum fulfilled. In attendance, Bob & Elaine Ross, Colin Keis, Paul Wild, David Law, Richard Armstrong. Apologies from Heloise Dixon-Warren & Dan Aussant (problems connecting via Facebook)

2.     Adoption of minutes & items arising

3.     Treasurer's report. Bob Elaine reported that we have a bank balance of $5597.25 and we are expecting a further deposit of $93 from the Bouchie-Milburn Community Planning Team. We made $599.50 on the Dam Beaver Poker Paddle. We received $3000 from the CRD for site maintenance. Bob spent $3540.29 on bugs. Elaine paid Quesnel cleanup $151.20 for 3 months services at both access sites.

4.     Society finances and budgeting. Heloise Tabled, but agreed that the proceeds from the Poker Paddle need to be put towards either a picnic table or bear proof garbage bins at the Milburn Lake Public Access, as this is what we told the gaming people we would spend the proceeds on. David will research costs of these items.

5.     Report on algae control on Bouchie Lake. Bob. Has been good all summer. Bob will be putting in 150 lbs in September.

6.     Bouchie Lake aeration. Dan. Bob understands that funding the maintenance will be the issue. Installation can be done. Further discussion tabled.

7.     Flowering Rush. Richard noted that nothing has been done this year and that big patches still persist. Bob will give Alistair a call to see what is happening.

8.     Report on flooding concerns at Milburn Lake Public Access (see attached draft  letter). David. All agreed to send the letter as in the draft.

9.     Report on signage for feeder streams to Bouchie Lake. David reported that no further progress has been made on this. MoTI want us to focus on no more than 6 sites and they want us to pay for the signage. We will need to apply for permitting.

10. Dam Beaver Poker Paddle Event assessment. Agreed that the event was a success. Proposed to repeat the event next year.. Suggestions for change included: encourage pre-registration next year, borrow power from a neighbour or move the generator further away to reduce the noise level, consider a floating station. Concerns over weeds hampering rescue boat’s quick access to boats potentially in need of help.

11. AGM what to do? BC registries is granting an extension to March 31st 2020 for holding an AGM due to Covid-19. This may be extended to November 2020. Agreed to postpone the AGM from October/November this year to some unspecified date. Notify membership of that decision, and send out a newsletter to keep them informed. Bob may let membership know he hasn’t been round to solicit funds for bugs due to Covid-19 but he will be happy to receive further donations.

12. Any other business. None.

13. Date for next meeting Wednesday November 4th at 7.00.p.m. via Facebook messenger.

14.   Motion to adjourn. 7.37.p.m.

Director’s meeting minutes June 24th2020, 7pm via Facebook video link

1.    Quorum fulfilled. In attendance: Heloise, Dan, Paul, Colin & David. Apologies from Richard and Meghan.

2.    Adoption of minutes & items arising. Promised written Treasurers report not received.

3.    Treasurer's report. Bob. Tabled to next meeting.

4.    Society finances and budgeting. Heloise. Suggested we create a budget for 2020. Funds other than those specifically collected from BL residents for algae control could be leveraged to gain more grant money. We could decide on priorities. Action: Call Bob to get clear picture of funds available.

5.    Report on algae control on Bouchie Lake. Bob. Tabled to next meeting. Heloise reported that a meeting will take place with Brian Chan to provide information on lake aeration. Bob Taylor also attending. Date July 7th at 7pm. Place- to be determined.

6.    Report on situation at Milburn Lake Public Access. David. Written report submitted. Frustration expressed at a lack of positive response from MoTI. Suggested Kelly and Jay write letters to MoTI also possibly Kelly’s insurance company. Flooding may adversely affect property values. Action: David will draft letters to Barb Bachmeir and Todd Hubner seeking action on replacing overflow culvert.

7.    Report on signage for feeder streams to Bouchie Lake. David. Carol MacPhail said to contact Alex Mason at 250 398 4514 for permit. Action: David will get pricing from Sign Shop.

8.    BLWSS Facebook page. Heloise. Bob and Heloise are set up to post to this page. David has yet to get a Facebook account to do the same.

9.    Development of awareness resources for BLWSS. Heloise. Suggested we generate more public support and feedback. Express our concerns to the community. Produce an information brochure (include pictures). Increase lake stewardship awareness. Awareness of riparian zone. Provide small bites of information on a regular basis.

10.Fall Poker Paddle or Awareness/Education event in the fall. Heloise. Set a date in late August. Heloise, Paul and David to act as committee to set this up as a fundraiser. $25/boat. 5 stations. Fundraiser up to 50 participants. 2- or 3-hour time period.

11.Summer social. Heloise. Sometime after the Poker paddle and to double up as a feedback session on the Poker Paddle.

12.Any other business: Paul forwarded suggestion of installing an outhouse at the public access at the end of Norwood Road. Complaints from immediate neighbours about people using the bushes as WC.

13.  Date for next meeting. Wednesday September 2nd.

14.  Motion to adjourn. Meeting adjourned at 8.30.p.m.

Director’s meeting minutes April 21st, 2020, 7pm via Facebook video link

1. Quorum fulfilled. Meeting began at 7.05.

In attendance via Facebook video link were, Eloise, Paul, Dan, Richard, Bob, David & Colin.

2. Motion to adopt the minutes

Moved: Heloise        Seconded Paul    Carried.

3. Conversation about having a chair/co-chair for the BLWSS. Heloise

Motion: That David & Bob act as co-chairs until our next AGM

Moved: Heloise        Seconded Richard          Carried

4. Treasurer's report. Bob

Elaine reported that the starting balance was $6535.30 final balance was $8,213.29. Expected to receive $3,000 from CRD for access maintenance.

Elaine will send out detailed treasurer’s report.

5. Report on Casino night event.

Very successful event. BLWSS and FoBM each netted $2,222.42

Suggested that next year there be an overall co-ordinator plus organizers for each element. Some problems experienced with scheduling volunteers and defining their roles. How the Billy Bouchie bucks worked needed to be better explained. Kudos to all volunteers. Need to decide how these funds are to be spent.

6. Representation on the Bouchie-Milburn Community Planning team. Heloise

Heloise explained: Susan McNeil has been hired to facilitate the plan

Build on the work of the CRD

Act on objectives as identified by 2 surveys

Tier 1 Funding and payment of co-ordinator

Tier 2 Planning team with representation from local groups

Tier 3 Input and communication with the full community

Process must be wrapped up by October 2020

Heloise proposed David, Colin and Richard to be nominated to the planning team

7. Report on Milburn Lake Access Improvement Plan. David

8. Report on signage for feeder streams to Bouchie Lake. David

Discussion on both these written reports. Consensus was we need to keep pushing MoTI for information: ask for a timeline for transfer of appurtenance, ask again for support for signage proposal

9. Discussion of proposed letters to Desi Chevrais and Brad Moores. Lots of discussion around need for larger culvert at outflow of Milburn Lake. Heloise will seek information on recommended sizing. Consensus was approval for draft letters.

10.Facebook page for BLWSS (carried forward from last meeting). Heloise will set up a Facebook page along the lines of her written proposal, with Bob and David as editors of the site.

11.FOBM request for letter of support for BB days. Letter to express support for the event, mention past participation, support for idea of purchasing a cargo trailer

12.Summer social (when social distancing rules are relaxed, maybe not until September) Heloise All agreed it is a great idea. Difficult to plan at present with social distancing. Tabled to next meeting.

13.Proposal for bi-monthly meetings rather than quarterly. Heloise

Consensus was to implement bi-monthly meetings at least for remainder of the summer

14.Any other business. Bob suggested he seek a permit for introducing microbes into the lake. Discussion. Consensus was that it was a good idea. Discussion of jurisdiction provincial Ministry of Environment vs Federal Fisheries. Seek information about how other lake groups had secured permission. Advanced Water Technologies has offered help with permitting in the past.

15.Bob intends to purchase up to 6 25lb packages at $412 each around May 1st.

Motion: That Bob be authorized to spend up to $4,000 on microbes

Moved David Seconded Bob     Carried

16.Date for next meeting. Wednesday 17th June 2020. Likely same video format.

17.  Motion to adjourn 8.20.p.m.

Moved Heloise  Seconded  Paul Carried

         Director’s meeting minutes January 22nd 2020 7pm at Bouchie Lake Country Store

1.          Meeting commenced at 7.15.pm. Quorum fulfilled. In attendance: Dan Aussant, Heloise Dixon-Warren, Colin Keis, David Law, Bob Ross. Apologies: Paul Wild.

2.          Motion to accept minutes of October 16th meeting. Moved Bob, seconded Colin. Carried

3.          Matters arising from last directors meeting and AGM

   Opening two sub accounts (item 4). Bob reported that two signatories now required, and that signing authority was to Paul, David, Dan & Bob. However sub accounts were not opened due to cost factor. Discussion ensued. Decided that, provided the separate monies were clearly identified in the treasurer’s reports, the sub accounts would not be required.

   Business BCeID application (item 5) Not implemented yet, as no grants applications are being prepared until the permitting situation is resolved.

   Facebook page (tabled from last meeting, item 10) Suggested that 2 administrators would be needed and that directors think about the creation of parameters needed for the account. Resubmit the item to next meeting.

4.     Financial report- Bob. Bob reported that there was a $200 input, payment to All Haul for $551.88 Balance in account: $5983.51

Discussion followed. Directors requested that future reports be in writing and clearly identify all transactions and targeted funds in the account

5.     Creek / Bridge / Road Junction / Crossing signage - focus on      watershed -Heloise presented a map of the watershed area with highlighted creek crossings of roads. She suggested that installing highway signage at these points would raise awareness of the watershed area. David offered to follow up to see how this could be implemented.

6.     Casino Night Update - Tickets are NOW available- Heloise reported numerous sponsors and plans for the evening are coming together. Tickets now on sale at BL Country Store and Barkerville Brewing. Need to sell tickets and completed installation of advertising posters. 450 people were e-mailed about the event and 30 volunteers have committed to various tasks.

7.     Community Planning Team Update- Heloise reported the process of hiring a person to co-ordinate the planning is underway. $8500 of the $10,000 grant will be used for this purpose.

8.     CRD Bouchie-Milburn Community Plan- Heloise reported the CRD process is winding up in February 2020.

9.          Update on status of Milburn Lake Access Improvement. David reported that a meeting was held November 20th with MoTI Brad Moores and Carol McPhail. Paul, Heloise and David attended from BLWSS. Two positive outcomes: MoTI will supply gravel and suggestion made to move the MLAIP forward, by exploring the possibility of transferring appurtenancy of the land to FLNRD. David followed up with e-mail on January 6th and phone calls on January 20th. Both Desi Chevrais and Brad Moores confirmed that further discussions have taken place between the two ministries and that the matter has been sent to lawyers to check on that possibility. David further reported that the permit to install the public washroom at Milburn Lake has been located. It was granted by MoTI in February 2001.

10.     Any other business:

      – request was made to Emcon to plough access to Milburn Lake to   provide access and to prevent parking on road. They have been doing this. A box of chocolates was sent as a thank you.

-Storage: Heloise reported that FoBM will be applying for a $1000 grant to purchase a mobile trailer for storage of items being collected for the Casino Night event

- question was raised as to whether our society is “member funded” or “ordinary” as it makes a difference as to how we manage our financials. David will find out.

-Discussion took place on need to have director’s insurance. David will get a quote.

-Suggestion was made to host a Lakeshore Stewardship information event with speakers on caring for the shoreline, possibly a representative from Advanced Water Technologies (to talk about their treatments) and involvement of BCLSS.

11.     Date and place of next meeting: 7.00.pm on Wednesday 22nd April

      at BL Farm & Feed.

12.     Motion to adjourn: Moved Bob, seconded Dan. Carried.

      Meeting adjourned at 840.pm

Director’s meeting minutes October 16th 2019 7pm at Bouchie Lake Country Store

Meeting called to order at 7.00.p.m.

1.       Quorum fulfilled. In attendance: Dan Aussant, Paul Wild, Bob Ross, Heloise

Dixon-Warren, David Law, Richard Armstrong

2.       Motion to accept minutes of July 5thth meeting

                     Moved Dan          Seconded Paul            Carried

3.       Matters arising from last directors meeting: Item 8d Heloise will advise Cariboo  Divers that they missed some Flowering Rush plants in front of Armstrong   residence.

4.       Financial report- Bob                                Income  Expenses

         Opening balance April 2019                    $6,711.80

         Milburn Lake Private Donation                   $1,000.00

         Milburn lake Safe Ride Home                     $   320.00

         CRD Maintenance Contract                         $3,000.00

         Bouchie Lake Donations                               $5,460.00

         Section 11 Application                                                  $   250.00

   BCLSS membership                                                            $     50.00

   First Lake Treatment                                                       $4,037.75

   Second Lake Treatment                                                  $3,954.30

   Office Expenses

               Mail Box rental            $177.45

               Postage                         $  13.91

               Big Country Printers      $  52.09

Total Office Expenses                $243.45                            $   243.45

Milburn Lake Access Facilities

Replace door hinges                  $  18.83

Quesnel Septic                            $275.63

Toilet Paper                                 $  11.17

Fuel                                                $167.50

Fuel                                                $124.61

Hand Sanitizer                             $ 4.20

Toilet paper & Holder               $  90.39

Total ML Access Facilities        $692.33                            $   692.33

CRD Development Permit                                                        $   200.00

Sign Stop Milburn Lake                                                             $     38.65

Sign Stop Bouchie Lake                                                             $     91.35

   Bank Charges                                                                               $ 39.20  

   Hall Rental                                                                                    $  26.25

   Totals                                                                 $16,491.80  $9,623.28

   Closing Balance in Bank                                $   6,868.52

Note: These above figures are different than those presented at the meeting, which were inaccurate. The closing bank balance is the same.

Discussion on financial reporting, need for transparency, need to order bugs in timely fashion. Pass a motion in the spring to authorize Bob to spend funds raised by BL residents for cleanup of lake for purchase of microbes from either Advanced Water Technologies or Canadian Pond.

         Motion 1: That Treasurer contact TD bank to open two sub accounts one for Bouchie Lake and one for Milburn Lake

         Moved Heloise    Seconded Richard          Carried

         Motion 2: That two signatories be required on all cheques       

         Moved Heloise    Seconded Dan                 Carried

         Motion 3: That four directors have signing authority: Paul, David, Dan & Bob

         Moved Heloise    Seconded Richard          Carried

5.       Update on status of Milburn Lake Access Improvement (David)

Three components: 1. Public Support 2. Permitting 3. Funding

a)    Complete file of letters of support, other support sought as needed

b)    Section 11 permit denied refer to MoTI; CRD Development permit granted to MoTI

Motion: That David Law be authorized as the Business Profile Manager in order to apply for a Business BCeID

Moved David       Seconded Dan                 Carried

c)     $167,350 applied for in 2018 $3,500 received

$222,152 applied for in 2019 nothing received so far

6.       Draft response to Brad Moores at MoTI (see attachments)

Motion: That the draft response to Brad Moores be sent and cc’d to Coralee Oakes, CRD Northern Caucus, MoTI Victoria, MoE, FLNRO, with addition of wording “We look forward to hearing your response”

Moved David       Seconded Richard          Carried

7.       Update on progress in combatting algae on Bouchie Lake

a)    Microbes (Bob)

Not as effective as hoped. Has been good in the past but not so much this year. Algae observed in clumps below the surface. Smell not as bad. Advanced Water Technologies claim their bugs compete with algae for nutrients. Canadian Pond claim their bugs ingest the algae.

b)    Aeration (Heloise)

Aeration has been funded on several lakes in BC by the Province. Request for aeration on Bouchie lake was refused. Bob Taylor says that main reason for aeration is to prevent winter kill and improve fishing, not likely to be approved just to clean up the lake. Safety concern over thin ice if aeration is continued through the winter. Expensive. Funding discontinued by Habitat Conservation Trust Foundation.

8.       Casino night event

   Discussion of ideas: Partner with FoBM; Cost for Hall rental $22/hr + $150 if supplying alcohol; Jodie Wild will volunteer to help; specify that BLWSS funds will be 50/50 for Bouchie Lake and Milburn Lake; Graphic artist to design “Billy Bucks”; Paul will look into getting “Serve it Right” license; seek donations for redeeming bucks; safe drives home: games such as Black Jack, Texas Hold’em not roulette. Paul/Bob/Heloise will continue to pursue this.

9.       Preparation for AGM next week

Motion: That the Bouchie Lake Watershed Stewardship Society Board of Directors authorize expenditure of $40 for the purpose of filing the AGM report in compliance with BC Societies Online

Moved David                   Seconded Heloise           Carried

a)    Agenda items i) Election of extra directors

ii) Treasurers report

iii) Milburn Lake report

iv) Bouchie Lake report

v) Upcoming plans

vi) AOB

b)    Promotion of AGM (facebook?)

Notices to be posted on notice boards, mailboxes, Rocky’s

Linda has contacted Observer to include mention in Community Calendar

Heloise will post ad on facebook

10.  Facebook page for BLWSS                   Tabled

11.  Community Neighbourhood Plan (CRD) and FoBM Planning Process

                     Give feedback to CRD

                     #2 concern was water quality of lakes

                     Once CRD presents their report in 2020, FoBM will use their funding                                                 to delve into the CRD results and look for ways to implement any                                                recommendations

                     David will contact CRD from official e-mail page to offer consultation                                                    as an identified stakeholder group

                     CRD is holding a meeting 19th & 20th November at BL Hall        

12.  Any other business

   Dan modelled a t-shirt designed by his wife, Grace. If anyone supplies a    Guildens (?) t-shirt from Michael’s (Cost $5-$7) she will provide the applique      free of charge

13.  Date and place of next meeting;

Wednesday 22nd January 2020 at 7.00.p.m. At Bouchie Lake Farm & Feed

14.  Motion to adjourn

   Moved Bob          Seconded Heloise           Carried

   Meeting adjourned at 9.00.p.m.

Director’s “mini-meeting” minutes July 5th 2019 6pm

at home of David Law, 1969 Milburn Lake Road

1.       Meeting called to order at 8.22.p.m. Quorum fulfilled: In attendance    Dan Aussant, Paul Wild, Bob Ross, Heloise Dixon-Warren, David Law,    Richard Armstrong and Meghan Lackey

2.       Motion to accept minutes of April 24th meeting. Passed.

3.       Matters arising from last directors meeting. None.

4.       Financial report- Bob. “We have around $8000 in the bank.”

5.       Membership update. Now 60+ and counting.

6.       Update on status of Milburn Lake Access Improvement Plan. Section    11 permit application is in. Application will be made by August       15th for a Rural Dividend Program Grant. Meghan offered to contact   Lisa Battram from West Fraser Mills regarding funding support. David will contact Meghan regarding the ask.

7.       Work Bee to erect sign at Bouchie Lake Access successfully   accomplished. Motion: To authorize purchase of “Welcome to Bouchie Lake Public Access” heading sign from sign stop. (Cost    around $60-70) Passed.

8.       Any other business:

a)    Heloise asked members to fill out online survey for CRD community planning process, also to ask our membership to do same via newsletter.

b)    Heloise encouraged support of FoBM meetings.

c)     Heloise Wildfire Water Delivery & Structure Protection event at Bouchie Lake Country Store from 2.00.to 4.00.pm on Sunday 14th July. BLWSS welcome to set up booth to seek new members.

d)    Dan reported on Flowering Rush. Cariboo Divers may secure another contract to continue eradication work this year.

e)    Paul suggested a Newsletter to report to membership on this year’s activities. (David & Bob are meeting Friday 12th July to put one together.)

f)      Bob wants to buy another round of bugs to put in Bouchie Lake. (No action taken, will confirm amount needed and seek authorization via e-mail contact)

g)    Bob suggested a Casino Night in February 2020 as a fundraiser. Bob Heloise & Paul will form a committee to plan the event and will report back next meeting.

h)    Agreed on planning to set up next AGM for Wednesday 23rd October at Bouchie Lake Hall. Linda will seek booking.

9.       Date and place of next meeting 7.00.p.m. Wednesday October 9th at    Bouchie Lake Country Store. (DDD- Dan will Do Dishes!)

10.  Motion to adjourn.  Passed. Meeting adjourned at 8.47.p.m.

Director’s meeting agenda April 24th 2019 7pm at home of Paul Wild, 2642 Norwood Road

1.       Meeting commenced at 7.05.p.m. Quorum fulfilled: In attendance Dan Aussant, Paul Wild, Bob Ross, Heloise Dixon-Warren, David Law, & Richard Armstrong. Apologies for absence received from  Blaire Sundby and Meghan Lackey

2.       Motion to accept minutes of January 16th meeting Moved David Seconded Bob Carried

3.       Matters arising from last directors meeting Dan will contact MoE re flyers about Flowering Rush and Water Hemlock

4.       Financial report- Bob. Bob reported that at the start of 2018 we had a bank balance of $4112.58. There were credits of $3000 from CRD for access maintenance, $2500 from FortisBC designated for Milburn Lake Public Access Improvement, $4480 miscellaneous community donations and $1042 from CRD for signage. Expenditures were $1042 for signage, $2100 to Quesnel River Environmental for Prescription Plan and $3953 for microbes. Current balance is $6711.80. Note: Please see more detailed[DL1]  Excel Spreadsheet accompanying the minutes.

5.       Bugs for Bouchie Lake- Bob Bob reported that Advanced Water Technologies now has an improved product for algae control, one that competes with the algae for nutrients in the water. Clean Flo also has a creative solution to control algae and get rid of sludge. Bob has been in contact with MoE and they are aware that BLWSS is treating the lake.

Motion: Moved David Seconded Richard That we allocate $4000 for Bob to purchase microbes. Carried.

6.       Progress report on Milburn Lake Access Improvement- David

         a.     Grants applied for David circulated Excel Spreadsheet showing grants applied for and expected response dates. (See attached file)

   b.    Letters of support received David circulated a binder containing letters of support for the Milburn Lake Access improvement Plan

   c.     Permitting process David outlined the conditions met so far and those still to be addressed

   d.    Strategy for dealing with MoTI – David expressed some frustration with the process but will continue to pursue a co-operative approach

7.       Replacement of damaged garbage can at Milburn Lake Access-Bob Bob will contact Darron Campbell at CRD for a replacement

8.       Membership of BCLSS $50 – David Motion that we renew our membership with BCLSS for an annual fee of $50. Carried.

         9.    Work Bee to erect sign at Bouchie Lake Access- David

Motion:  Moved David, Seconded Richard

That the Bouchie Lake Watershed Stewardship Society under permit from the Ministry of Highways and Infrastructure do undertake management of the Bouchie Lake Public Access Site on Norwood Road between Lot 14 Plan PGP16515 District Lot 4509 Land District 05 PID: 013-810-162 and Lot 1 Plan BCP2687 District Lot 4509 Land District 05 PID: 025-546-503. It is further understood that the Society will hold harmless the Ministry and the Province of BC should any injury be incurred during the exercise of said management. Carried

Once permit is received we can carry out a work bee to erect the signage. Planned work bee is for Saturday June 22nd at 9a.m. at the Bouchie Lake Boat Launch Access

10.  BLWSS booth for Billy Bouchie Days-Heloise. Heloise proposed we participate in this event with a booth. Event is 10.a.m. to 10.p.m. on Saturday May 25th. Agreed.

Booth will be set up from 10.00.a.m. to 4.00.p.m.

10.00.-12.00. Richard

12.00.-2.00.   Paul

2.00.- 4.00.    Dan

We will canvass general membership for extra help in manning the booth.

Eloise suggested a “word cloud” activity to engage people. She will set it up.

11.  Community Planning Process-Heloise. Heloise explained that there are two processes in operation. One organized by the CRD (Bouchie lake Neighbourhood Process) Meeting of a steering committee at Quesnel Library from 7.00.p.m. to 9.00.p.m. on May 6th. Bob is attending to represent BLWSS.

The second is organized by FoBM who have a $10,000 grant to support the process, to be used by 2020. Goal is to augment the work done by the CRD. Meeting TBD

12.  Any other business. David circulated a write up he would like to submit to the paper to raise awareness of the Milburn Lake Access Plan. (See attached file) Agreed.

13.  Date and place of next meeting: David volunteered to host a bar-b-que for all directors and spouses and children at 1969 Milburn Lake Road at 6.00.p.m. on Friday 5th July. Burgers and a salad will be provided. BYOB. A short 10 minute meeting will be held at some point for BLWSS business.

14.    Motion to adjourn. Moved Bob Seconded Richard. Meeting adjourned at 8.30.p.m. Coffee & social time followed.

 [DL1]

Director’s Meeting Minutes January 16th 2019 7pm at home of Dan Aussant

1.     Quorum fulfilled- 5 directors in attendance: Dan Aussant, Megan Lackey, David Law, Bob Ross, Paul Wild. Apologies for absence from Richard Armstrong and Heloise Dixon-Warren.

2.     Motion to accept minutes of September 11th meeting

Moved Bob, Seconded Paul. Passed

3.     Matters arising from last directors meeting

Dan reported back (item 3c) on contact with Denise McLean (Ministry of Environment). Eradication of flowering rush on Bouchie Lake will continue this year, mid July to end of July. Contracts will be posted, and it is expected that Cariboo Divers will secure the work. Dan volunteered our help in disseminating flyers, he will ask if MoE will provide flyers, if not we will print them. Will need 63 hard copies for residents around Bouchie Lake. Bob & Paul will distribute them in May. Also ask MoE for information on Hemlock with pictures. See: http://www.wikihow.com/identify-Water-Hemlock

Dan also reported back (item 3e) on his research of information on a weed harvester for Bouchie Lake. Cheapest model is US$58,000, plus option for trailer/conveyor. Discussion ensued: Cost of maintenance and operation to be considered, safe disposal of weeds, storage of harvester.

David reported back (item 5) Coralee Oakes’s suggestions re wheelchair accessibility and year-round accessibility to be included in Improvement Plan for Milburn Lake Public Access has been implemented.

David reported back (item 7) Sign at Milburn Lake is complete, materials for similar sign at Bouchie Lake have been purchased and the second sign will be installed in the spring of 2019. Cost of materials has been reimbursed to BLWSS from CRD.

Discussion of item 9 re kayak raffle with FOBM was tabled to next meeting.  

4.     Matters arising from AGM

David reported that Elaine Ross has set up our new e-mail at blwatershedss@gmail.com

David reported that our Society’s name change has been implemented (Cost of $81.50) from Bouchie Lake Stewardship Society to Bouchie Lake Watershed Stewardship Society as per motion of AGM.

David reported that the Society’s Annual Report has been filed for 2018 with BC Online Registry and that our Society is in good standing.

5.     Financial report- Bob reported that our balance is $8950 with two outstanding cheques: $2100 for Milburn Lake Access Improvement Plan and $81.50 for name change with BC Online Registry.

6.     Progress report on Milburn Lake Access Improvement-David reported that a Project Proposal has been submitted to Quesnel Community Foundation. Further funding sources are being sought.

7.     Any other business

8.     Date and place of next meeting: Wednesday April 24th 2019 at 7.00.p.m. at home of Paul Wild, 2642 Norwood.

9.     Motion to adjourn. Moved Megan Seconded Dan. Meeting adjourned 8.35.p.m.

Directors Meeting Minutes September 11th 2018 7pm Home of Richard Armstrong

1                 Quorum fulfilled. In attendance: Bob Ross, Dan Aussant, Richard Armstrong, David Law.

2                 Motion to accept minutes of last meeting (clarification of item 5): Item 5 from last meeting should read that Bob Ross has received a donation from Kal Tire not OK tire as reported originally. Minutes accepted as amended.

3                 Matters arising from last meeting:

a) report back from David re contacts with Todd Gale, Todd Hubner, Jim Braem: No contact made yet pending results of help from Coralee Oakes and receiving the prescription plan from Bo Mills.

b) report back from Richard re feedback from Gerry Bruce regarding Mitt Lake and liability insurance coverage from CRD: Gerry flew over Mitt Lake and it appears that the work being done was machinery cleaning up the new shoreline of the reduced lake. Regarding liability insurance, the CRD says there is no know incidence of directors of a society being sued and that they do not feel that liability insurance is required.

c) report back from Dan Aussant re discussion with Becky Brown around MOE’s contract process: Dan reported that his e-mail to Becky’s was returned with message that her e-mail box was full. It was confirmed that Cariboo Divers did in fact secure the contract to continue removing flowering rush from Bouchie Lake. Spent 3 or 4 days working on removal but not all the plants were removed. Dan will try contacting Becky again and request that our society be kept informed of the work being done in this regard. Same request to Cariboo Divers.

d) report back from Bob Ross re contact with Kevin McKelvie: Kevin’s barge is too small, but Bruce Olenberg has a barge we can use to put tanks on to disperse the microbes. Bob will find out about getting permits to release the microbes from the tanks into the lake.

e) plans for weed harvester (tabled from last meeting). Some discussion on this topic. Resolved to keep the goal alive but recognize it may be a long-term goal and be more actively pursued once we are more established and have proved our effectiveness on other projects. Dan will look into costs and report back.

4                 Financial report. Budgets for three years. Bob submitted the budgets prepared by Elaine (see scanned attachment with this e-mail). Also reported that we have $9388 in the bank.

5                 Report on meeting with Coralee Oakes. David reported a very positive meeting with Coralee. He got the impression that her office will follow up on promoting the project and seek funding and support from Ministry of Forests, Lands, Natural Resource Operations and Rural Development. She had three suggestions:

1. Build in wheelchair accessibility into the project. This will make a wider source of funding available.

2. Stress the year-round accessibility of the access for cross country skiing and other activities

3. Raise awareness of the project with candidates for election to CRD Area B Directorship

6                 Area B CRD elections: getting on the agenda: Two candidates declared: Elizabeth Montgomery and Barb Bachmeier. Three others also possible running.

7                 Plans, purchase of materials, building and installation of sign at Milburn Lake access. David circulated plans and quote for materials for a 4’x8’ sign. Majority felt that a 4’x4’ sign would be enough. David will get a new quote for a scaled down design. Work bee on the weekend September 29th & 30th. Meet at the access at 9a.m.

8                 Set meeting date for AGM, book hall and set agenda. Bob will look into booking Bouchie Lake Hall for the AGM on Thursday 1st November at 7.00.p.m.(alternative dates if that date is not available: Monday 5th Nov or Tuesday 6th November). Discussion around the agenda for the meeting. See separate document for this agenda.

9                 Correspondence from FOBM re raffling kayaks. Discussion of request with decision to leave the response to the new board of directors to be elected at the AGM. David will send e-mail response to this request.

10              Any other business: Richard reported that Bob Lebeck had collected what he thought was Flowering Rush and was informed by CRD agent that some of the samples were instead Water Hemlock, which is very poisonous. Lake shore residents need to be alerted of the dangers of this plant. See: https://www.wikihow.com/Identify-Water-Hemlock

11              Date for next meeting: To be determined at the AGM by the new board of directors.

Motion to adjourn at 8.47.p.m.

Directors Meeting Minutes July 4th 2018 7pm Home of David Law (1969 Milburn lake Road)

6p.m. Meet at David’s house and then go to Milburn Lake access with Bo Mills of Quesnel River Environmental to discuss plans for the site.

7.00.p.m. Return to David’s house for remainder of meeting.

1                 Quorum fulfilled. In attendance: Bob Ross, Dan Aussant, Richard Armstrong, David Law.

2                 Motion to accept minutes of last meeting

3                 Follow up on site visit of Milburn lake access. At the lake access Bo outlined his vision for the site including: raising the level of the whole are back to the road; the need to allow for drainage from the road back to the lake; the need to prevent pooling; the intention to raise the front portion of the access to about of just below the original lie of the land as indicated by the ground on either side of the access; the importance of including riparian vegetation in the proposal; allowing for a boat ramp on the Nazko Road side of the access and swimming / picnicking area on the other side; proposing to install an anchored log to prevent wake damage and erosion; allow for parking space on the half of the access nearer the road. He will work on a prescription plan in the near future and suggested we approach Todd Gale of Fisheries re boat ramp; Todd Hubner of Highways re help in supplying gravel (Richard suggested nearest source is West Creek gravel pit on the end of Rawlings Road off Blackwater Road), Jim Bream for help in supplying a loader and graders. David will contact these three people and will cc Brad Moores and Dereck Kitamura.

4                 Phone message from Karl Kolody re need to remediate the access. He may supply us with a copy of a letter he plans to send to Highways.

5                 Financial report. Bob reported we have $8100 in the bank after paying out $3953 for bugs for Bouchie Lake for this year. Payment was made by electronic transfer with no need for signatures. He has received donations from OK Tire and ???

6                 Grant application report. No further action until we have prescription plan and sound budgets for three years starting April 1st 2017. Approval for a sign to be installed at Milburn Lake granted. Plans for building and installing will be discussed at the September meeting.

7                 Flowering Rush situation on Bouchie Lake. Richard reported that flowering rush continues to be a problem and will need ongoing work to remediate. Discussion around MoE’s tender process being difficult to negotiate and that no bids were tendered. Dan will call Becky Brown to see what can be done. Alister Brown of Quesnel Divers did the work last year.

8                 Bouchie Lake concerns

a. Aeration of Bouchie Lake: proving a hard sell to convince people to engage in this. Efforts will continue. Bob can show positive results in front of his place.

b. Tanks: Bob has one from Joe Santos. Eloise is selling them at BL Farm and Feed. Bob will seek help from Kevin McKelvie.

c. Bugs: Bob placed 10 bags (45 lbs) into the lake on Saturday June 30th. He will place a further 10 bags in at the end of July and the remaining 10 bags at a later date as needed.

Richard reported this year’s bloom appeared different from previous years and may be due to higher pollen counts earlier in the year.

d. Weed harvester: Need to put together a proposal for this with accurate costing and allowing for maintenance and operational costs. Permits will be required.Tabled to next meeting.

e. Park: No longer on our agenda. Referred to Community Planning and Friends of Bouchie Milburn Society.

9.        Mitt lake situation. Letter to MOTI: Received a letter of concern from Sheila Crick. David will draft and send a letter requesting information on activity on the dam. Richard will seek information from Jerry Bruce on any activity.

10.     BLSS administration

            a.        Need to decide on fiscal year: Elaine suggested April 1st to March 31st . Accepted.

            b.        Need for budgets for three years: Elaine is working on producing these.

            c.        Liability insurance? Need a budget for this year to get a quote. Will continue to investigate cost once we have budgets. Richard will ask Jerry Bruce if the CRD will cover us.

11.     Other: At next AGM need to determine a term for the directors. Suggested a re-election for a fixed term. Agreed.

            Liz Montgomery has agreed to run for Area B Director and will receive our support. She has worked with the CRD for the last 8 years.

12.     Date for next meeting: Will be Tuesday 11th September at Richard’s house on Bouchie Lake at 7.00.p.m  and motion to adjourn. Meeting adjourned at 8.00.p.m.

Directors Meeting Minutes 18/04/25

1                 Meeting began at 7.15.p.m. In attendance: Bob Ross, Dan Aussant, Blaire Sundby, Richard Armstrong, David Law. Quorum fulfilled

2                 Motion to accept minutes of last meeting. Carried.

3                 Financial report. Bob reported we have $6800 in our account.

4                 Grant application report. David reported on the process so far. Six grant applications submitted for a total of $167,350. Five more applications pending. Two grants received so far one for $1,000 from CRD for signage and one for $2,500 from FortisBC for Prevention of Milburn Lake Flooding.

5                 Preview Powerpoint to Rotary. David demonstrated a draft Powerpoint for Quesnel Rotary. It met with approval of directors.

6                 Preservation of water quality of Milburn Lake

a.      Support from Bo Mills & Derek Kitamura. Waiting for response from Bo and letter of permission from MOTI to erect signage.

b.      Do we want concrete boat ramp? All agreed that a gravel ramp was sufficient. A concrete ramp at Milburn might encourage larger boats to launch which was not considered desireable.

c.      Need for signage: to recognise sponsors, advertise BLSS, encourage good riparian practises.

d.      Options for sign installation & cost. It was decided to hold a work bee to build and install a sign.

7                 Bouchie Lake concerns

a. Aeration of Bouchie Lake. Bob will send out a newsletter explaining the need and asking for support.

b. Tanks. David has a lead on 2 or 3  300 gallon tanks. He will follow up and report back.

c. Microbes: Just a phone call away to order them for this year.

d. Weed harvester: Bob has a quote for $58,000 for a weed harvester. With a conveyor and trailer for transporting will likely come in around $100,000

e. Park. Suggested this be referred to the Milburn-Bouchie Planning Team. Bob will talk to Heloise and tell her of our plan for the site. Also Richard raised the issue of the old Norwood Cabin being made available by jean Speare. Will need to be moved to a new home site.

8.        Billie Bouchie Days May 25th/26th

            a.        Partner status 10’ x 10’ space $10 fee waived

            b.        Banner: vistaprint.ca Motion to order a banner at a cost of $90. Carried.

c.        Pamphlet needed? Meeting decided it was a good idea. David will develop one and circulate it for approval.

            d.        Membership

e.        Volunteers to man table: Friday 25th May 1.00 pm.-2.30 pm. Richard. 2.30 pm.-4.00 pm. David. Saturday 26th May 9.00 am-11.00 am  Bob & Elaine. 11.00.am - 1.00.pm Dan 1.00. pm – 3.00. pm Richard

9.        BLSS administration

a.        Reporting out- group e-mail and/or public meetng? Decided that a public meeting is not necessary. A Newsletter will be prepared and circulated by Bob, updating members on activities so far.

            b.        AGM. Decided this will be held in the Fall.

c.        Adoption of Mission Statement. As proposed & carried.

d.        Liability insurance? Need a budget for this year to get a quote. Item is tabled until firm premium quote is received.

e.        Next director’s meeting date. Meeting set for Wednesday July 4th at 7pm at home of Bob Ross.

10.     Other- none

11.     Motion to adjourn. 8.20.pm.  

Date: Wednesday 31st January 2018, 7.p.m. at the home of Bob Ross, 2662 Norwood Rd.

In attendance:   Dan Aussant, David Law, Bob Ross, Blaire Sunby

Apologies for absence:   Richard Armstrong,

1.      Meeting called to order at 7.10.p.m.

2.      Discussion ensued regarding funding needs for control of weed growth on Bouchie Lake:

$50 000 for weed harvester + $20 000/yr maintenance & operating costs. Capital cost of tanks to be used to grow microbes, cost of buying microbes, cost of prescription plan for Milburn Lake.

3.      Motion: That the Bouchie Lake Stewardship Society commission Rob Mills to do a prescription plan for the public boat launch access at Milburn Lake, with the intent of preventing the annual flooding of the access. The plan to provide good boat launch access, good public access for lake use and safe parking for all users. The cost for the plan not to exceed $2 500.  Moved: David Law Seconded: Bob Ross

Discussion followed. It was understood that a “ballpark” cost was given at around $2 000, but that if an engineers report was found to be necessary this could increase the cost substantially, in which case the commission of a prescription plan would need to be revisited.

A vote was taken and the motion passed unanimously.

4.  Further discussion followed on the need for storage tanks to grow our own microbes for use in Bouchie Lake. It was also discussed that our priorities would be the improvement of the Milburn Lake access and the acquisition of a weed harvester. David will contact Ed Coleman and Gerry Bruce to discover the best way to apply for funds for these two projects: the best person to apply to and the best funding source to apply for. It was also agreed that the purchase of land on Bouchie Lake for a park should be promoted at community planning meetings. Other ideas: asking residents to aerate the lake, using rollers on the lake bed to prevent weed growth, asking community members for help in locating tanks.

Meeting adjourned at 8.20.p.m.

Next meeting as agreed the previous week: Wednesday 25th April 2018 at 7p.m. at Bob Ross’s house

Minutes of the board of directors for Bouchie Lake Stewardship Society

Date: Wednesday 24th January 2018, 7.p.m. at the home of Bob Ross, 2662 Norwood Rd.

In attendance:   Dan Aussant, David Law, Bob Ross,

Apologies for absence:   Richard Armstrong, Blaire Sunby

Adoption of agenda:

1.      Acceptance of minutes from November 15th 2017 meeting

2.      Tabor Lake findings – Bob Ross

3.      CRD Update – Bob Ross

4.      Milburn Lake access – David Law

5.      Future plans

6.      Signing authority papers

7.  Next meeting

1.                Minutes were accepted without discussion

2.                Bob discovered that the Tabor Lake dredge is used 5 days/week and is operated and maintained by the regional district at a cost of $20,000/year. He has sent a letter to Gerry Bruce re. seeking funding for the acquisition and operation of a weed harvester for Bouchie Lake.

3.                Bob reported that the CRD has funding for the purposes of improving recreational facilities in the region. In discussions he has held with area director Gerry Bruce, he understands that Gerry is in the process of organizing a committee to promote Bouchie Lake and Milburn Lake recreation, and that he would like one of the directors of BLSS to be on that committee. Note Gerry will not be running for re-election to CRD next November.

4.                David reported that he had discovered that Rob Mills of Quesnel River Environmental is the person we need to draw up a prescription plan for Milburn Lake access improvement. Rob has indicated his willingness to take this on. He has contacted David Weir of the Water Management Branch to enquire as to whether an engineering study will be needed. (see attachment). Bob suggested that cement pads for boat launch purposes may already be available from the CRD. David will draft a letter to Jerry Bruce seeking CRD funds for this project.

5.                Future plans for this year include:

i.                 enlisting lake shore property owners to place either a sprinkler or sump pump in the lake in front of their property to improve overall aeration of the lake.

ii.                No plans to seek further financial donations.

iii.               Possible place more microbes in the lake if required.

iv.               Organize a tax return for BLSS. Bob will ask Ron Terlesky’s help on this.

v.                Seek a suitable candidate to run for area director in the fall.

6.                Signed papers from TD bank to include Dan Aussant and David Law along with Bob Ross to have signing authority on BLSS account.

7.                Next director’s meeting scheduled for Wednesday 25th April 2018 at 7p.m. at bob Ross’s house

Meeting adjourned 8.10.pm

Minutes of the board of directors for Bouchie Lake Stewardship Society

Date: Wednesday 15th November 2017, 7.p.m. at the home of Bob Ross, 2662 Norwood Rd.

In attendance:              Dan Aussant, David Law, Bob Ross, Blaire Sunby

Apologies for absence:   Richard Armstrong

Adoption of agenda:

1.      Signing officers

2.      Registration as a Society

3.      Grant funding for clearpond & tanks

4.      Ideas to membership

5.      Land to place tanks on

6.      Prescription plan for Milburn Lake access & boat launch

7.  Tabor Lake dredge

1.                Bob will talk to TD bank and determine what documentation (if any) is required for Dan and David to register as signing officers for the Society. He will also set up an appointment time for them to sign on. Bob is already a signing officer. In future two signatures will be required.

2.                Registration as a Society. Thanks to Richard for having already done this and paid the $100 fee out of his own pocket.

3.                Discussion took place around 5 major tasks:

i)                 Microbes} Blair will contact Advanced Water Technologies – they have people who

ii)                Aeration} will create grant funding applications for their clients

iii)              Acquiring land for a park and location for tanks to grow microbes -a proposal has already gone to Gerry Bruce regarding this. Need to follow up with Gerry Bruce and find out about help from CRD in writing grant applications to the Province of BC.

iv)              Tabor Lake harvester-Bob Ross has called several times and will keep looking for a response

v)                Prescription plan for Milburn lake access- David will try to find out which authority to address regarding this- is it CRD, Min of Transportation or Highways? He will also contact Gerry Bruce as to what exactly he needs from us as directors to pursue these issues.

4.                The above 5 projects will be the ideas we take to the membership

5.                Land to place the tanks on- already covered in 3 iii) above

6.                Prescription plan for Milburn Lake – covered in 3 V) above

7.                Tabor Lake dredge- covered in 3 iv) above

Meeting adjourned 8pm

Next meeting:  Wednesday January 24th 2018 at 7pm at Bob Ross’s home to report back on progress.2017